---
title: "Guide to managing employees in HR and Payroll"
slug: "adding-a-new-employee-end-to-end"
updated: 2026-06-04T10:20:41Z
published: 2026-06-04T10:20:41Z
canonical: "help.cintra.co.uk/adding-a-new-employee-end-to-end"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# Guide to managing employees in HR and Payroll

Currently, adding a new employee involves adding information into both the HR and Payroll tabs of Cintra People. This article explains what information you need to add and in what order. It also explains where to make changes when editing an employee.

### Where to edit employee information

While employee data can be viewed in both HR *and* Payroll, you will only be able to edit this information in HR *or* Payroll, depending on the type of data.

The following table explains which areas of an employee’s data are edited in HR, and which areas are edited in Payroll. As a general use, you should try to [edit employee information in HR](/integrated/docs/find-and-edit-an-employee-in-hr)To create an HR user (e.g. an admin, HR manager, or a basic employee with a login)**Employee Admin > Main Details** first.

> [!NOTE]
> Remember!
> 
> As Cintra People evolves and new functionality is added, additional features may be added to the table below, or items may move from one area to another. Bookmark and refer to this page to ensure you are looking at the latest information.

| Data edited in HR | Which module? | Where to edit the employee’s data |
| --- | --- | --- |
| Personal details, including name, title, date of birth. | HR | **HR > Profile > Personal > Personal Details** |
| Address details | HR | **HR > Profile > Personal > Personal Details** |
| Payment details | HR | **HR > Profile > Personal > Payment Details** |
| Working profile / patterns | HR | **HR > Employee Admin > Main Details** |
| Employment details, including employment type, start / end date, and job history. | HR | **HR > Employee Admin > Employment** |
| Record staff as a re-joiner or leaver | HR | **HR > Employee Admin > Employment** |
| Pay Point | HR | **HR > Employee Admin > Payroll** |
| Salary, rates, and pay grades. | HR | **HR > Profile > Employment > Salary** |
| Benefits | HR and Payroll | For general recording of benefits (that don’t affect payroll), you can add these to the employee’s profile in **HR > Employment > Benefits** For benefits which affect a user’s pay, you must add these to the employee’s record in **Payroll > Benefits.** |
| Pensions | Payroll | **Payroll > Pension membership** |
| Costing details | Payroll | **Payroll > Costing details** |
| HMRC starter checklist / student loans | Payroll | **Payroll > HMRC starter checklist** |