---
title: "Guide to managing employees in HR and Payroll"
slug: "adding-a-new-employee-end-to-end"
updated: 2026-09-18T09:42:15Z
published: 2026-09-18T09:42:15Z
canonical: "help.cintra.co.uk/adding-a-new-employee-end-to-end"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# Guide to managing employees in HR and Payroll

Currently, adding a new employee involves adding information into both the HR and Payroll tabs of Cintra People. This article explains what information you need to add and in what order. It also explains where to make changes when editing an employee.

### Where to edit employee information

While employee data can be viewed in both HR *and* Payroll, you will only be able to edit this information in HR *or* Payroll, depending on the type of data.

The following table explains which areas of an employee’s data are edited in HR, and which areas are edited in Payroll. As a general use, you should try to [edit employee information in HR](/integrated/docs/find-and-edit-an-employee-in-hr).

> [!NOTE]
> Remember!
> 
> As Cintra People evolves and new functionality is added, additional features may be added to the table below, or items may move from one area to another. Bookmark and refer to this page to ensure you are looking at the latest information.

| Which data do you want to edit? | Which module? | Where to edit the employee’s data | Help link |
| --- | --- | --- | --- |
| Personal details, including name, title, date of birth. | HR | **HR > Profile > Personal > Personal Details** | [Edit an employee profile](/integrated/docs/edit-an-employee-profile) |
| Address details | HR | **HR > Profile > Personal > Personal Details** | [Edit an employee profile](/integrated/docs/edit-an-employee-profile) |
| Payment details | HR | **HR > Profile > Personal > Payment Details** | [Edit an employee profile](/integrated/docs/edit-an-employee-profile) |
| Work patterns | HR | **HR > Employee Admin > Main Details** | [Assign work patterns to employees](/integrated/docs/assign-work-patterns-to-employees) |
| Leave profile (formerly work profile) | HR | **HR > Employee Admin > Main Details** | [Changing an employee’s leave profile](/integrated/docs/how-do-i-change-an-employees-work-profile) |
| Employment details, including employment type, start / end date, and job history. | HR | **HR > Employee Admin > Employment** | [Edit an employee profile](/integrated/docs/edit-an-employee-profile) |
| Record staff as a re-joiner or leaver | HR | **HR > Employee Admin > Employment** | [Process leavers (offboarding)](/integrated/docs/processing-leavers-offboarding) [Archived employees](/integrated/docs/archived-employees) |
| Pay Point / Payroll | HR | **HR > Employee Admin > Payroll** **Payroll > Employee > Employment & Position** | This information is read only once set up. |
| Salary, rates, and pay grades. | HR | **HR > Profile > Employment > Salary** | [Edit an employee profile](/integrated/docs/edit-an-employee-profile) |
| Benefits | HR and Payroll | For general recording of benefits (that don’t affect payroll), you can add these to the employee’s profile in **HR > Employment > Benefits** For benefits which affect a user’s pay, you must add these to the employee’s record in **Payroll > Benefits.** | [Edit an employee profile](/integrated/docs/edit-an-employee-profile) [Benefits: Where to enter each type of benefit](/integrated/docs/benefits-where-to-enter-each-type-of-benefit-cost) |
| Pensions | Payroll | **Payroll > Pension membership** | [Pension membership](/integrated/docs/pension-membership) |
| Costing details | Payroll | **Payroll > Costing details** | [Costing details](/integrated/docs/costing-details) |
| HMRC starter checklist / student loans | Payroll | **Payroll > HMRC starter checklist** | [HMRC starter checklist](/integrated/docs/hmrc-starter-checklist) |
| Deductions and loans | Payroll | **Payroll > Deductions & Loans** | [Deductions and loans](/integrated/docs/deductions-and-loans) |
| Statutory deductions (tax, NI, student loans, court orders) | Payroll | **Payroll > Statutory Deductions** | [Tax](/integrated/docs/statutory-deductions-tax) [National insurance](/integrated/docs/statutory-deductions-national-insurance) [Student loans](/integrated/docs/statutory-deductions-student-loans) [Court orders](/integrated/docs/statutory-deductions-court-orders) |
| Parental payments | Payroll | **Payroll > Parent payments** | [Maternity pay](/integrated/docs/parental-payments-maternity-pay) [Paternity pay](/integrated/docs/parental-payments-paternity-pay) [Adoption pay](/integrated/docs/parental-payments-adoption-pay) [Bereavement pay](/integrated/docs/parental-payments-bereavement-pay) [Neonatal pay](/integrated/docs/parental-payments-neonatal-pay) |