---
title: "Expenses declarations and vehicle checklists"
slug: "expenses-declarations-and-vehicle-checklists"
description: "Create and manage declarations for expense claims, including vehicle checklists, ensuring compliance before submission. Simplify your claims process today!"
updated: 2026-08-19T14:07:02Z
published: 2026-08-19T14:07:02Z
canonical: "help.cintra.co.uk/expenses-declarations-and-vehicle-checklists"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# Expenses declarations and vehicle checklists

Declarations are statements that users must agree to before they can submit an expense claim. They can be applied to all categories or to specific categories only. A vehicle checklist is one example of a declaration.

### **Creating a declaration for users to complete**

1. Go to **Setup > Settings > Declaration**.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(388).png)

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image-IBR6PQUM.png)

1. Click **+ Declaration**.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(389).png)

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image-PIE5HH9W.png)

1. Ensure **Active** is selected.
2. Select whether the declaration applies to **For all Categories** or to specific categories only.
  - For specific categories, you must then select which category(s) the declaration relates to.
3. Enter the declaration text.
4. Click **Save**.

### Deleting a declaration

You can delete any declaration by clicking its **delete** icon, then **Delete** again to confirm. It will no longer be available to users.

### **Creating a vehicle checklist as a declaration**

A vehicle checklist requires users to confirm they have performed a set of vehicle checks before submitting a claim. Typical checklist items include lights, oil, tyres, and scratches.

1. Go to **Setup > Settings > Declaration**.
2. Click **+ Declaration**.
3. Ensure **Active** is selected.
4. Select **For all Categories**.
5. Select **Vehicle Check List**.
6. Enter the checklist items in the **Vehicle Check List Items** field
7. Click **Save**.

When a user submits a draft expense claim, the checklist items appear for them to confirm before submission.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image-1787148405581.png)