---
title: "Expenses duty of care"
slug: "expenses-duty-of-care"
updated: 2026-08-21T15:51:39Z
published: 2026-08-21T15:51:39Z
canonical: "help.cintra.co.uk/expenses-duty-of-care"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# Expenses duty of care

Duty of care allows you to require users to submit vehicle documents, such as a driving licence, insurance, MOT, or road tax, before they can submit mileage claims.

### **Configuring document requirements**

1. Go to **Setup > Settings > Duty of Care**.
2. User the **Approver** drop down to select if the user allocated line manager is to approve or selected a named individual to approve all vehicle documents,
3. For each document type, select either:
  - **Required**: the user cannot submit a mileage claim until the document has been submitted and approved.
  - **Show Warning**: the user is warned that a document is needed but is not blocked from submitting.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(383).png)

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image-OVTA1FLV.png)

1. Click **Save**.

### **Reporting on duty of care documents**

Finance users can view the status of all duty of care documents and export the data as a CSV file.

1. Go to **Documents > All**.
2. Select the relevant item.
3. Click **Export** from the right-hand action menu. The data is downloaded as a CSV file.

For information on uploading and approving duty of care documents, see [Submitting vehicle documents](/docs/upload-a-vehicle-document).

****Video**: Duty of care**

[Duty of Care Document Management Guide](https://app.trupeer.ai/embed/GR9pB7K6F)

These videos were recorded in Capture Expense. Some screens and labels may look slightly different in Expenses, but the steps remain the same.