---
title: "Expenses users and permissions"
slug: "expenses-users-and-permissions"
type: "index"
canonical: "help.cintra.co.uk/expenses-users-and-permissions"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# Expenses users and permissions

8 articles

## [Creating and editing Expenses users](https://help.cintra.co.uk/docs/creating-users.md)

Updated on 2026-10-01 | Published on 2026-04-02

Once your company has been registered and you have been setup as an admin user, you can add more users. If you have a lot of users, you may find it easier to import them . Creating a user account in...

## [Importing and exporting Expenses users](https://help.cintra.co.uk/docs/importing-users.md)

Updated on 2026-09-23 | Published on 2026-04-02

You can either add users individually , or by importing them using the User Accounts template. Note : The same spreadsheet is used for both exporting or importing users from Expenses . Downloading the...

## [Expenses user types and fields](https://help.cintra.co.uk/docs/user-types.md)

Updated on 2026-08-19 | Published on 2026-04-02

When creating or editing users, you will need to assign the user one or more types, and complete various fields. User types There are four main types of Expenses user. You can assign more than one...

## [Assigning tags to Expenses user accounts](https://help.cintra.co.uk/docs/assigning-tags-to-user-accounts.md)

Updated on 2026-04-28 | Published on 2026-04-13

You can assign tags to a user account to categorise claimants by department, location, or other groupings defined in your organisation. Before you begin Ensure the relevant tags have been created in...

## [Deactivating and reactivating Expenses users](https://help.cintra.co.uk/docs/deactivating-users.md)

Updated on 2026-08-19 | Published on 2026-04-13

You can deactivate a user to prevent them from accessing Expenses - without having to delete their account. Deactivating a user Go to Setup > People . Locate the user and o their name. An Options...

## [Deleting Expenses users](https://help.cintra.co.uk/docs/deleting-users.md)

Updated on 2026-04-28 | Published on 2026-04-13

You can only delete a user who has no claims associated with their record. If the user has existing claims, clicking Remove will deactivate their account instead of deleting it. This is to preserve...

## [Allow users to enter expenses on behalf of others](https://help.cintra.co.uk/docs/allow-users-to-enter-expenses-on-behalf-of-others.md)

Updated on 2026-04-28 | Published on 2026-04-13

You can allow a user to enter expenses on behalf of another user. This can be configured by an administrator, or by the user themselves via their preferences. Note: Entering expenses on behalf of...

## [Expenses account notifications](https://help.cintra.co.uk/docs/account-notifications.md)

Updated on 2026-04-29 | Published on 2026-04-02

Note : Only admins can turn off notifications. Users can turn off their own notifications. See Preferences . Click the setup icon at the bottom-left of the screen. Select People . Tick the box to the...