---
title: "How Expenses and Payroll work together"
slug: "how-expenses-and-payroll-work-together"
updated: 2026-08-21T15:54:27Z
published: 2026-08-21T15:54:27Z
canonical: "help.cintra.co.uk/how-expenses-and-payroll-work-together"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# How Expenses and Payroll work together

Expenses is directly integrated with Payroll (and HR, if your organisation uses it), so employee data and reimbursements flow between the two systems without manual exports or duplicate data entry.

### Employee data

If your organisation uses Cintra People HR, employees created in HR are automatically synced over to Payroll AND Expenses.

If your organisation only uses Cintra People Payroll, employees created in Payroll are automatically synced over to Payroll and Expenses.

Whenever an employee is added or edited, five fields are synced to Expenses:

- First name.
- Surname.
- Email address.
- Postcode.
- Line manager (if assigned).

Sync happens automatically every hour. You can also sync on demand In Expenses from **Setup > People**. See [Creating and editing Expenses users](/docs/creating-users).

### Starters and leavers

New starters in Payroll are automatically brought into Expenses and made available for you to grant access. Leavers are automatically made inactive in Expenses once recorded as a leaver in Payroll.

### Reimbursements

Once an expense claim is approved, the reimbursement is passed automatically to Payroll so it can be paid alongside the employee's salary, without a manual export or import step.

### Signing in

HR (if your organisation uses it), Payroll, Expenses, share a single username, password, and login page, so employees do not need separate credentials for each.