---
title: "Importing and exporting Expenses vehicle records"
slug: "importing-and-exporting-vehicles"
description: "Export and import vehicle data easily with our guide. Learn to manage records, assign users, and streamline your vehicle management process."
updated: 2026-08-19T15:30:58Z
published: 2026-08-19T15:30:58Z
canonical: "help.cintra.co.uk/importing-and-exporting-vehicles"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# Importing and exporting Expenses vehicle records

You can export vehicle data for reporting purposes, or export a blank template to use as the basis for a bulk import.

### Exporting vehicle data

1. Go to **Setup > Vehicles**.
2. Select **Export** from the **Actions** menu.
3. Choose one of the following options:
  - **Include data**: exports all existing vehicle records and rates.
  - **Exclude data:** exports column headers only. Use this as a template for importing new vehicle data.
4. Click **Download**. The file is saved as a .csv to your local drive.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(437).png)

### Adding users to a vehicle

If you would like to assign one or more users to a vehicle:

1. Follow the steps to export the vehicle data, choosing the Include data option.
2. Add the email address of the user(s) into the appropriate vehicle row. If you are adding more than one email address, separate them with a comma.
3. Import using the steps below.

### Importing vehicle data

> [!NOTE]
> **Before you begin:** Export the template from Capture Expense and complete it with the relevant vehicle data. See [Exporting vehicle data](/docs/importing-and-exporting-vehicles#exporting-vehicle-data) above.

1. Go to **Setup > Vehicles**.
2. Select **Import** from the **Actions** menu.
3. Click **Find File** and locate your completed .csv file.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(440).png)

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image-SU1DK0AN.png)

1. Click **Import**. A confirmation message appears when the import is complete, and all the new vehicles will be added to the vehicles page.