---
title: "Manage Payroll access for HR employees"
slug: "manage-an-hr-user-s-payroll-access"
updated: 2026-05-22T15:19:34Z
published: 2026-05-22T15:19:34Z
canonical: "help.cintra.co.uk/manage-an-hr-user-s-payroll-access"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# Manage Payroll access for HR employees

For more information on resetting HR or Payroll users’ authentication, see .

### **Manage an HR user's payroll access**

HR users can be granted payroll access from the HR users tab. This links their existing HR account to payroll.

**Grant payroll access**

1. Select **Settings > Manage users**.
2. Select the **HR users** tab and ensure you are in the **Active** view.
3. Select the user you want to grant access to.
4. In the **Edit HR user account details** window, set **Payroll access user** to **Yes**.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(645).png)

1. The **Payroll access** window opens. Select one or more roles from the **Select Roles** list. Hover over the ⓘ icon next to each role for a description of what it includes.
2. Select the payroll(s) to assign the user to from the **Select Payrolls** dropdown.
3. Select **Grant Payroll Access**.
4. A confirmation prompt appears warning that the user will be able to see personal confidential employee data. Select **Yes** to confirm.

> [!NOTE]
> **Note:** **Payment Authorisation** and **Payroll Approval** roles can be assigned alongside a primary role. These allow the user to progress the payroll through approval and payment stages.

**Edit payroll access**

1. Select the user from the Active HR users list.
2. In the **Edit HR user account details** window, update the relevant fields.
3. Select **Save**.

**Remove payroll access**

1. Select the user from the Active HR users list.
2. In the **Edit HR user account details** window, set **Payroll access user** to **No**.
3. Select **Save**.

**Delete a payroll access user**

1. Select the user from the Payroll access users list.
2. Select **Delete user**.
3. A confirmation prompt appears. Select **Delete** to confirm.

> [!NOTE]
> **Note**: Deleting a payroll access user removes their access to Cintra People. Their HR record is not affected. Only delete an account if the user will never need to log in again, if there are issues with the account, seek assistance to resolve them rather than deleting it.

### What are the HR Manager and Expenses Manager roles?

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(670).png)

The HR Manager and Expenses Manager roles only need to be assigned to the initial user in each of these modules. After this, user roles can be assigned in the respective modules.