---
title: "Managing login and access to Cintra People HR"
slug: "managing-employee-access-to-hr"
updated: 2026-05-22T15:18:08Z
published: 2026-05-22T15:18:08Z
canonical: "help.cintra.co.uk/managing-employee-access-to-hr"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# Managing login and access to Cintra People HR

If you need to reset a user’s authentication, you must do it in the Payroll tab. See [Reset a user’s authentication](/integrated/docs/resetting-a-user-s-authentication).

This article explains how you can configure which areas of the system each user has access to. To view or edit employee access, go to **Roles & Access > Login & Access.**

### **Setting login and access**

Within **Login & Access**, you can set their login status as *Enabled* or *Disabled* for each user.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(551).png)

From a user’s **Login Status** drop-down

- Select *Enable Login* against a *Disabled* user to send them a welcome email with their login details. You can also select [which modules they can access](/integrated/docs/managing-employee-access-to-appogee-hr#setting-employee-access).
- Select *Disable Login* against a *Enabled* user to prevent them from accessing the system.
- If the user has been enabled but not logged in, their status will be *Expired*. For *Expired* or *Enabled* users, you can *Resend Welcome Email*.

### Setting modular access

To enable access for all employees on the list, tick the box at the top of the column, or alternatively pick and choose who has access to each option.

Likewise, you remove access, untick the relevant boxes. Removing access doesn’t affect any stored data.

If your organisation has set up [2FA](/docs/enabling-two-factor-authentication-for-your-appogee-hr-account), you can also control which users can access it from here.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(549).png)

> [!NOTE]
> **Note**: Only active employees are able to login

### Cintra People HR packages

The HR package you currently have determines what access you can control access to. For customers using the Leave module, the **Login & Access** tab will only show you a column for Leave, while those on HR Essentials or HR Advanced will have more modular access to choose from.

**Leave**

This gives employees access to view and manage their Leave data, such as requesting Leave, reporting Sick and checking their allowance

**HR**

*HR Essentials:* This gives employees access to their HR Profile and the data within it as well as view Checklists.

*HR Advanced:* As well as the Essentials access, employees will be able to view Performance Reviews, submit Shout-outs and access the News Feed

**Clock-in**

This gives employees access to Clock in & out and view their Timesheets

**Location**

This gives employees access to mark their working location and view the calendar to see other employee locations

**Goals**

This gives employees the ability to view and update their Goals

***HR Advanced (trial & upgrade)***

This module is only available for customers who are trialling HR Advanced or have upgraded to HR Advanced in the last 90 days. Enabling it will give employees access to the Advanced features: Performance Reviews, Shout-outs & NewsFeed