---
title: "Manually adjusting an employee's allowance"
slug: "manually-adjusting-an-employees-allowance"
description: "Manage employee allowances effectively with automatic adjustments, manual edits, and TOIL settings to ensure accurate entitlements throughout the Leave Year."
tags: ["one time award leave"]
updated: 2026-07-23T15:21:09Z
published: 2026-07-23T15:21:09Z
canonical: "help.cintra.co.uk/manually-adjusting-an-employees-allowance"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# Manually adjusting an employee's allowance

Who can do this:

**HR Manager**

**Administrator**

> [!WARNING]
> **Important!**
> 
> **Work profiles** have been renamed as **leave profiles**. The working rota functionality previously configured here has moved to the new **work patterns** feature; everything relating to leave, sickness, and entitlements remains unchanged and stays in leave profiles. See [Guide: Work patterns](/docs/guide-work-patterns) for the new feature, or [Guide: Leave profiles](/docs/guide-leave-profiles) for what's changed.

### Introduction

Allowances for employees are usually created automatically based on their leave profile with adjustments made based on the date if their leave profile was assigned part way through a Leave Year, [Length of Service](/docs/length-of-service), [Leave Carry Over](/docs/what-is-carry-over) or TOIL.

In certain circumstances, for example [where a user changes their leave profile](/docs/how-do-i-change-an-employees-work-profile) mid-year it can be necessary to manually change a specific employee's allowance. One-off changes can be made by going to Leave > Allowances.

1. Go to **Leave**, then select the user you want to edit using the employee picker:

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image-AIPE8B07.png)

1. Select the **Allowances** tab, then click the Edit button.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image-F3L2RVL2.png)

The table will open up and allow you to edit some of the fields. The following fields are editable:

- **TOIL (Manual)**: TOIL can be requested through the request process, or a user with edit permissions will be able to manually adjust a user's TOIL
- **Carried Over**: you can set up carry over to automatically occur on the turn of the Leave year, or alternatively manually adjust it here
- **Manual Adjust**: manual adjust can be a positive or negative value

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image-IROGG6BS.png)

Once you have made the relevant adjustments, click **Save Changes**.

Within the leave profile, it's possible to setup an expiry date for carry over. The carry over expiry will show on the allowances table - if the carry over amount has expired, this will show in italics.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204017220526.png)