---
title: "Add a one-off payment or deduction"
slug: "one-off-payments-and-deductions"
updated: 2026-06-03T10:10:18Z
published: 2026-06-03T10:10:18Z
canonical: "help.cintra.co.uk/one-off-payments-and-deductions"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# Add a one-off payment or deduction

Use this to add a single one-off payment or deduction for an individual employee in the current period. As well as cash amounts (e.g. a bonus), you can also enter hours to be paid here, (e.g. overtime hours).

- If you enter hours, Cintra People applies the relevant rate to calculate the payment amount.
- If you enter a cash amount directly, no rate is applied.

You can only add a one-off payment or deduction for the current period. However, the **From** and **To** date fields let you record the period the payment or deduction relates to, rather than the date it will actually be paid.

### Implications for gender pay gap reporting

Entering accurate dates is particularly important for annual bonuses. If an annual bonus falls within the **gender pay gap** snapshot period, Cintra People uses the date range to pro-rata the bonus correctly across the full year. Without dates, the system treats the bonus as relating to a single pay period and calculates a higher rate of pay accordingly, which can skew gender pay gap reporting.

### Adding a one-off payment or deduction

1. Open a payroll and select the **One-off payments & deductions** tile.
2. Select **Add One-off Payments & Deductions**.
3. Select **Add**.
4. Find the employee and click **Select** next to their name.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(628).png)

1. Select a **Heading** from the dropdown. This determines whether the entry is a payment or deduction.
  - Deduction headings should still be entered as a positive value, unless you want to refund money to the employee.
2. Enter the **From** and **To** dates. If the payment relates to a previous period, enter the actual dates so that the correct rates are applied.
3. Enter the **Amount**. Enter deductions as a negative value.
4. To assign the payment to a different cost centre, enable **Change Employee Cost Centre** and update as required.
  - The fields that will display will be specific to your organisation.
5. Add any **Notes** if needed.
6. Select **Add Payment**.

Once you’ve finished adding or importing payments and deductions, select **Recalculate** from the banner at the top of the payroll to update your estimated totals.