---
title: "Raise a mileage expense claim"
slug: "raise-a-mileage-expense-claim"
description: "Learn how to raise private and business mileage claims, enter vehicle details, and submit expenses efficiently for your organisation."
status: "update"
updated: 2026-11-05T12:03:32Z
published: 2026-11-05T12:03:32Z
canonical: "help.cintra.co.uk/raise-a-mileage-expense-claim"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# Raise a mileage expense claim

There are two types of mileage claim you can raise

- Private mileage expense: when you use a company vehicle away from work
- Business mileage expense:

1. In either the web or mobile, open the Expenses section.
2. On mobile, this will automatically create a new claim. On web, click **+ Manual Expense**.
3. Select the appropriate mileage expense category. This will usually be found in the **Travel** section.
4. **Merchant** is used to record who has sold you the goods / services.
5. Enter information about the **Vehicle** and **Journey Start / End**.
  1. If you want to add waypoints, click the + icon.
6. Select a **Commute** of one or two ways, or not at all. Depending on your organisation’s preferences, you may not be able to edit this.
7. The **Actual** distance will be calculated, although you can change this if required.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(521).png)

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image-LLA3ASW8.png)

1. On web, enter whether you have a VAT receipt, the rate, and the amount paid. You may also need to add a receipt to the section on the left.
  1. On mobile, if you have a VAT receipt, tap **Yes** for VAT Receipt and attach it to the claim by tapping **Receipts.**
2. Enter any other relevant information, then **Save**. Your expense claim will be added to your draft expenses.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(522).png)

****Video**: Raising a mileage claim from your computer**

[Raise a Mileage Claim](https://app.trupeer.ai/embed/35okKZB5C)

These videos were recorded in Capture Expense. Some screens and labels may look slightly different in Expenses, but the steps remain the same.

### Submitting vehicle documents

Your organisation may require you to provide vehicle documentation before submitting any related claims. See [Submitting a vehicle document](/docs/upload-a-vehicle-document).