---
title: "Recurring expenses"
slug: "recurring-expenses"
updated: 2026-08-19T14:38:35Z
published: 2026-08-19T14:38:35Z
canonical: "help.cintra.co.uk/recurring-expenses"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# Recurring expenses

Recurring expenses are automatically raised on a schedule, removing the need to raise the same expense manually each time. You can configure them to generate as draft (for review before submission) or approved (for immediate processing).

> [!NOTE]
> **Note:** Only Admins can setup recurring expenses

### Before you start

Make sure the relevant expense categories and custom tags are already configured in your organisation's settings.

### Set up a recurring expense

1. Go to **Setup** > **Settings** and select the **Recurring** tab.
2. Select **+ Recurring Expense** (or open an existing recurring expense to edit it).

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image-3YQBB55O.png)

1. Complete the fields:

| Field | Description |
| --- | --- |
| **Active** | Select this checkbox to enable the recurring expense. Clear it to pause without deleting. |
| **Interval** | How often the expense is raised. Select **Weekly** or **Monthly**. |
| **Interval Day** | The day of the week (or date of the month) on which the expense is raised. |
| **Category** | The expense category to assign to the generated expenses. |
| **Description** | A description that will appear on each generated expense. |
| **Gross** | The expense amount. |
| **Approval status** | Select **Draft** to raise expenses for review before submission, or **Approved** to auto-approve them for immediate processing. |

1. Under **Tags**, select one or more tags to target specific users. If no tags are selected, all users in your organisation will receive the expense.
2. Select **Save**.

### What happens next

The expense is raised automatically at noon on each scheduled day for every qualifying user. Users with any of the selected tags receive the expense; if no tags are selected, it goes to everyone in the organisation.

Expenses raised as **Draft** appear in the user's expense list for review before they are submitted. Expenses raised as **Approved** are processed immediately without requiring any action from the user.