---
title: "Use VAT receipts for mileage claims"
slug: "use-vat-receipts-for-mileage-claims"
description: "Easily upload VAT fuel receipts for mileage claims with Capture Expense, which calculates VAT and carries forward unused balances for future claims."
status: "update"
updated: 2026-09-15T07:31:22Z
published: 2026-09-15T07:31:22Z
canonical: "help.cintra.co.uk/use-vat-receipts-for-mileage-claims"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# Use VAT receipts for mileage claims

You can upload a VAT fuel receipt when creating a mileage claim. Expenses calculates the VAT amount automatically and carries any unused balance forward to future claims.

> [!NOTE]
> **Before you begin:** Your administrator must have set the Mileage category to a default VAT category of Standard 20% with user editing enabled. See [Set up automatic VAT receipts.](/docs/automatic-vat-receipts)

### Upload a VAT fuel receipt

1. Go to **Expenses** and create a manual expense claim.
2. Select **Mileage** as the category and complete the claim details, including vehicle, journey start, and journey end. The **Actual Distance** and **Amount** are calculated automatically.
3. Click the receipt window and upload your VAT fuel receipt.
4. Set the receipt type to **VAT Receipt** and the rate to **Standard**. The **VAT** field is populated automatically with the amount relevant to the journey.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(425).png)

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image-L9465QTP.png)

1. Click **Save**.

### Make subsequent mileage claims

Once a VAT receipt has been uploaded, Capture Expense stores any unused VAT balance and applies it to future claims automatically.

1. Go to **Expenses** and create a manual expense claim.
2. Select **Mileage** as the category and complete the claim details.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(427).png)

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image-EA7VXCUS.png)

1. Click **Save**. Capture Expense calculates the VAT, attaches the stored receipt, and applies the balance to the claim. You can view this in **Expenses > Drafts**.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(428).png)

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image-57VIL3NT.png)

Continue creating mileage claims as above. When the VAT balance from the receipt is exhausted, you will receive an email prompting you to upload a new fuel receipt with your next claim.

****Video**: Use VAT receipts for mileage claims**

[Mileage Claims with VAT Fuel Receipts](https://app.trupeer.ai/embed/tXM0oclNn)

These videos were recorded in Capture Expense. Some screens and labels may look slightly different in Expenses, but the steps remain the same.