---
title: "Delete a user"
slug: "deleting-a-user"
updated: 2026-04-22T09:50:28Z
published: 2026-04-22T09:50:28Z
canonical: "help.cintra.co.uk/deleting-a-user"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# Delete a user

Who can do this:

**HR Manager**

**Administrator**

### **Deleting an employee**

On occasion, you will want to delete a user from your account.

> [!CAUTION]
> **WARNING:** Deleting users from the system will erase all the data associated with them. You **CANNOT** restore deleted employees so you may wish to [**export**](/hr/docs/how-can-i-export-all-data-for-a-specific-user) their data, should you need it at a later date.

The first step in deleting an employee is to archive their record.

1. Go to **Organisation > Employees.**
2. Select the employee and then click options in the top right corner.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204017219696.png)

1. A dialog box will appear, check the information is correct, then click Archive Employee.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image-1773923040163.png)

1. You should then be directed to the Archived Employees page, where that user will be visible.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204017219698.png)

1. Click Request Deletion, a dialogue box will appear, check you are happy with the deletion and click Yes, mark this employee for deletion.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image-1773923087254.png)

1. Once confirmed, the employee will enter a Pending Deletion state for 7 days. During this time, the deletion request can be cancelled by any user with the HR Manager or Admin roles. After 7 days, the employee and all related data will be deleted. A history of deleted employees can be found on the “Deleted Employees” tab. An audit of all user actions can be found on the Audit tab.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204017219700.png)

---