---
title: "Edit an employee profile in HR"
slug: "edit-an-employee-profile"
updated: 2026-08-12T14:39:17Z
published: 2026-08-12T14:39:17Z
canonical: "help.cintra.co.uk/edit-an-employee-profile"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# Edit an employee profile in HR

For more information on finding employees, see [Find an employee in HR](/hr/docs/find-and-edit-an-employee-in-hr).

## Editing an Employee Profile

Each employee has a profile which contains all the HR data about the employee. You can also select [Employee admin](/hr/docs/find-and-edit-an-employee-in-hr#editing-employee-admin) to change their settings, roles etc.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(688).png)

Above the user’s name and profile picture, a series of tabs let you record information about the user. When you select a tab, further tabs will appear in the area below. All these tabs will have the following sub-tabs:

- Within the **Audit** tab, you can view all the changes that have been made to the employee’s record. It is read only.
- Within the **Records** tab, you can view, create, or upload additional information about the employee. See [Create an employee record from a template](/hr/docs/using-employee-record-templates).

To change which fields are available in an employee’s profile, see [Set up categories and fields](/hr/docs/categories-fields).

### Personal tab

- Within the **Personal details** tab, you will find:
  - **Personal details** including names, addresses, contact numbers, and an “About me” bio.
  - **Additional information** including gender, pronouns, nationality, NI number, ethnicity and languages.
  - **Medical** history
- Within the **Contacts** tab, you can access information about **dependents**, **next-of-kin**, and **emergency contacts**.
- Within the **Bank details** / **Payment details** tab, select whether the user is to be paid by cash, cheque, or by entering their banking details (sort code and account number).
  - If your organisation is configured for it, you can also set up international payments by filling in all the relevant fields, which will vary depending on the country and bank. However, the **IBAN**, **Bank country**, **Bank name**, and **Transfer charges** fields are all mandatory.

> [!NOTE]
> **Note**: If you would your organisation to be able pay employees with international bank accounts, speak to [support](/hr/docs/help-and-support) or your payroll team.

### Employment tab

- Within the **Work details** tab, you can edit the user’s employee number, type, job title, start / end dates, work location, and other work contact details. Editing some of this information will take you to the [Employee admin](/hr/docs/find-and-edit-an-employee-in-hr#editing-employee-admin) section.
- The **Salary** tab lets you manage an employee’s salary, allowance, rates, and pay grades.
- The **Job History** and **Rights to Work** tabs let you add further information and upload relevant documents.
- The **Benefits** tab lets you record any additional benefits relating to the employee, such as cycle to work schemes or childcare vouchers.
- The **Discipline** tab lets you record any disciplinary or grievance information.

### Employment tab (for HR+Payroll users)

- Within the **Work details** tab, you can edit the user’s employee number, type, job title, start / end dates, work location, and other work contact details. Editing some of this information will take you to the [Employee admin](/hr/docs/find-and-edit-an-employee-in-hr#editing-employee-admin) section.
- The **Salary** tab lets you manage an employee’s salary, allowance, rates, and pay grades. Select the appropriate tab to add data:
  - **Salary & allowances**: Lets you record the employee’s base salary, as well as any fixed payments such as a car allowance. For each item you add, you must select a suitable **heading**, **amount**, and **start date** (and **end date** if applicable).
  - **Rates**: Lets you record different hourly/weekly rates the employee receives, such as weekends or overnights. For each rate you add, you must select a suitable heading, enter the rate, and **start date** (and **end date** if applicable).
  - **Pay grades**: If you use pay grades to calculate employee salaries, you can add a pay grade for the user. You may also need to select the employee’s spine point - their level within that grade.

- The **Job History** and **Rights to Work** tabs let you add further information and upload relevant documents.
- The **Benefits** tab lets you record any additional benefits that can affect payroll, such as company vehicles or gym membership schemes. These are split into **company vehicles**, **salary sacrifices**, and any **other benefits**. See [Complete employee setup in Payroll](/hr/docs/payroll-tasks-after-adding-an-employee).
- The **Discipline** tab lets you record any disciplinary or grievance information.

#### Performance tab

The tabs within Performance relate to the employee’s [reviews](/hr/docs/a-managers-guide-to-reviews) and [performance](/hr/docs/performance-reviews-for-employees). You can also record the employee’s **competencies** here.

#### Learning tab

The tabs within the Learning tab let you record all courses and qualifications belonging to the employee.

#### Assets tab

This tab lets you record any assets (such as equipment) that have been loaned to or are being used by the employee.

### Employee admin

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(691).png)

- To access employee admin from an employee profile, click **Employee Admin**.
- To return to an employee’s profile from employee admin, select **Options**, then **Open Employee Profile**.

For more information, see this [Admins and HR Managers](/hr/docs/newly-appointed-hr-manager-or-admin) topic.