---
title: "Find and edit an employee in HR"
slug: "find-and-edit-an-employee-in-hr"
updated: 2026-06-03T08:33:33Z
published: 2026-06-03T08:33:33Z
canonical: "help.cintra.co.uk/find-and-edit-an-employee-in-hr"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# Find and edit an employee in HR

Throughout Cintra People HR, you will see references to both “Employee Profile” and “Employee Admin”.

- Employee Profile stores detailed employee data and records.
- Employee Admin manages employee settings, access, roles, and organisational configurations.

## Finding an employee

### Employee Directory

You can locate employees through the [Employee Directory](/hr/docs/directory). This is available to all users.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(686).png)

#### 

### Profile

For users with HR and admin permissions, you can search for employees using the **Employee Finder** within the **Profile** section. To do this:

1. Select **Profile** in the side menu.
2. Type the name of the employee into the search box.
3. Select the name of the employee from the list of matching names.
4. Their profile and you can start [viewing / editing their profile](/hr/docs/find-and-edit-an-employee-in-hr#editing-an-employee-profile).

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(687).png)

### Organisation

HR and admin users can also locate users within the Organisation section. To do this:

1. Select **Organisation** in the side menu.
2. All employees are listed under the Employees tab. You can edit any user by clicking their edit icon - ![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(690).png)

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(689).png)

1. Alternatively, click the **Employees** tab then:
  1. Select whether the user is *joining, active, former, or active*.
  2. You can filter the list of employees by selecting their division / team, or by entering part of their name and clicking **Search**.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(692).png)

1. Once you’ve selected an employee, you can starting [making admin changes](/hr/docs/find-and-edit-an-employee-in-hr#editing-employee-admin) to them.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(693).png)

### Editing an Employee Profile

Each employee has a profile which contains all the HR data about the employee. You can also select [Employee admin](/hr/docs/find-and-edit-an-employee-in-hr#editing-employee-admin) to change their settings, roles etc.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(688).png)

Above the user’s name and profile picture, a series of tabs let you record information about the user. When you select a tab, further tabs will appear in the area below. All these tabs will have the following sub-tabs:

- Within the **Audit** tab, you can view all the changes that have been made to the employee’s record. It is read only.
- Within the **Records** tab, you can view, create, or upload additional information about the employee. See [Create an employee record from a template](/hr/docs/using-employee-record-templates).

To change which fields are available in an employee’s profile, see [Set up categories and fields](/hr/docs/categories-fields).

#### Personal tab

- Within the **Personal details** tab, you will find:
  - **Personal details** including names, addresses, contact numbers, and an “About me” bio.
  - **Additional information** including gender, pronouns, nationality, NI number, ethnicity and languages.
  - **Medical** history
- Within the **Contacts** tab, you can access information about **dependents**, **next-of-kin**, and **emergency contacts**.
- Within the **Payment details** tab, select whether the user is to be paid by cash, cheque, or by entering their banking details (sort code and account number).

#### Employment tab

- Within the **Work details** tab, you can edit the user’s employee number, type, job title, start / end dates, work location, and other work contact details. Editing some of this information will take you to the [Employee admin](/hr/docs/find-and-edit-an-employee-in-hr#editing-employee-admin) section.
- The **Salary** tab lets you manage an employee’s salary, allowance, rates, and pay grades.
- The **Job History** and **Rights to Work** tabs let you add further information and upload relevant documents.
- The **Benefits** tab lets you record any additional benefits relating to the employee, such as cycle to work schemes or childcare vouchers.
- The **Discipline** tab lets you record any disciplinary or grievance information.

#### Employment tab

- Within the **Work details** tab, you can edit the user’s employee number, type, job title, start / end dates, work location, and other work contact details. Editing some of this information will take you to the [Employee admin](/hr/docs/find-and-edit-an-employee-in-hr#editing-employee-admin) section.
- The **Salary** tab lets you manage an employee’s salary, allowance, rates, and pay grades. Select the appropriate tab to add data:
  - **Salary & allowances**: Lets you record the employee’s base salary, as well as any fixed payments, such as a car allowance. For each item you add, you must select a suitable **heading**, **amount**, and **start date** (and **end date** if applicable).
  - **Rates**: Lets you record different hourly/weekly rates the employee receives, such as weekends or overnights. For each rate you add, you must select a suitable heading, enter the rate, and **start date** (and **end date** if applicable).
  - **Pay grades**: If you use pay grades to calculate employee salaries, you can add a pay grade for the user. You may also need to select the employee’s spine point - their level within that grade.

- The **Job History** and **Rights to Work** tabs let you add further information and upload relevant documents.
- The **Benefits** tab lets you record any additional benefits relating to the employee. However, if you are adding any benefit information that can affect payroll, such as pensions or other Benefits in Kind, you should do this in the Payroll tab. See [Complete employee setup in Payroll](/hr/docs/payroll-tasks-after-adding-an-employee).
- The **Discipline** tab lets you record any disciplinary or grievance information.

#### Performance tab

The tabs within Performance relate to the employee’s [reviews](/hr/docs/a-managers-guide-to-reviews) and [performance](/hr/docs/performance-reviews-for-employees). You can also record the employee’s **competencies** here.

#### Learning tab

The tabs within the Learning tab let you record all courses and qualifications belonging to the employee.

#### Assets tab

This tab lets you record any assets (such as equipment) that have been loaned to or are being used by the employee.

### Employee admin

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(691).png)

- To access employee admin from an employee profile, click **Employee Admin**.
- To return to an employee’s profile from employee admin, select **Options**, then **Open Employee Profile**.

For more information, see this [Admins and HR Managers](/hr/docs/newly-appointed-hr-manager-or-admin) topic.