---
title: "Current licence usage"
slug: "how-do-i-check-how-many-employees-are-actively-using-licenses"
updated: 2026-04-20T07:25:16Z
published: 2026-04-20T07:25:16Z
canonical: "help.cintra.co.uk/how-do-i-check-how-many-employees-are-actively-using-licenses"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# Current licence usage

Employees with the job status of active, joining and former use a license, whereas employees who are archived do not use a license.

### View number of active users

To find out how many licenses you're using, go to **Licensing > Usage**. Here you will see how many active employees you have versus how many licenses you have bought.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(171).png)

Alternatively, you can also view this info on the new employee page.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(174).png)

### View active users

To see which employees are active on your system, create a Data Export for the employee's dataset. To do this:

1. In the side menu, select **Reporting**.
2. Click the **Quick Export** tab.
3. From the **Dataset** list, select *Employees*.
4. Check the **Include inactive user data in export** option.
5. Click **Start Export**.

This will download a CSV of all employee information. Archived users (who do NOT use a licence) will be excluded from the report.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(175).png)

Smaller organisations who have enabled the [Employee Directory](/hr/docs/directory) in Cintra People HR can also count the users listed. You will need to sum those in Joining, Active and Former states since all 3 states consume a licence.

Licenses are sold in packs of 5 up to 30 and 10s when greater than 30.