---
title: "Manually adjusting an employee's allowance"
slug: "manually-adjusting-an-employees-allowance"
description: "Manage employee allowances effectively with automatic adjustments, manual edits, and TOIL settings to ensure accurate entitlements throughout the Leave Year."
updated: 2026-04-22T09:21:43Z
published: 2026-04-22T09:21:43Z
canonical: "help.cintra.co.uk/manually-adjusting-an-employees-allowance"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# Manually adjusting an employee's allowance

Who can do this:

**HR Manager**

**Administrator**

### Introduction

Allowances for employees are usually created automatically based on their Work Profile with adjustments made based on the date if their Work Profile was assigned part way through a Leave Year, [Length of Service](/hr/docs/length-of-service), [Leave Carry Over](/hr/docs/what-is-carry-over) or TOIL. Where a user changes Work Profile at the start of a Leave Year, and you need to correct their allowance the [Allowance Calculator](/hr/docs/what-is-the-allowance-calculator-and-how-does-it-work) should be run to ensure the automatically assigned entitlement is correct.

In certain circumstances, for example [where a user changes their Work Profile](/hr/docs/how-do-i-change-an-employees-work-profile) mid-year it can be necessary to manually change a specific employee's allowance. One-off changes can be made by going to Leave > Allowances.

Select the employee you wish to edit using the employee switcher.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204017220523.png)

Select the Allowances tab, then click the Edit button.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204017220524.png)

The table will open up and allow you to edit some of the fields. The following fields are editable:

- **TOIL (Manual)**: TOIL can be requested through the request process, or a user with edit permissions will be able to manually adjust a user's TOIL
- **Carried Over**: you can set up carry over to automatically occur on the turn of the Leave year, or alternatively manually adjust it here
- **Manual Adjust**: manual adjust can be a positive or negative value

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204017220525.png)

Once you have made the relevant adjustments, click Save Changes.

Within the Work Profile, it's possible to setup an expiry date for Carry Over. The carry over expiry will show on the allowances table - if the carry over amount has expired, this will show in italics.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204017220526.png)