---
title: "Approving timesheets"
slug: "timesheet-approvals"
description: "Manage Timesheet approvals efficiently: view, approve, or query timesheets, and track missing entries with ease. Streamline your team's time management today!"
updated: 2026-05-19T13:59:32Z
published: 2026-05-19T13:59:32Z
canonical: "help.cintra.co.uk/timesheet-approvals"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# Approving timesheets

Available in:

**HR Essentials**

**HR Advanced**

Who can do this:

**Team Manager**

**HR Manager**

### **About Timesheet Approvals**

The Timesheet Approvals page will show any previous Timesheets available for approval. From here, Managers can mark the Timesheets as Approved, or send a query to the employee if they have questions about the times logged..

To go to Timesheet Approvals, go to **Time > Timesheets > Approvals**.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204017220681.png)

The report will show Timesheets available for Approval or which have already been approved. You can use the Status Filter on the right to switch views.

- **New**: Timesheets that require Approval
- **Approved**: Timesheets that have been Approved
- **Query Raised**: Timesheets that have Queries against them by a Manager
- **Query Responded**: Timesheets that have Queries responded to by an Employee

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204017220682.png)

### **Approving Timesheets**

The table will show an overview of the Timesheet information for each employee. You can use the **Planned Hours** and **Actual Hours** columns to see whether the employee has completed their hours for the week.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204017220683.png)

You can also click on the + button next to the employee's name to view a more in depth version of the Timesheets.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204017220684.png)

If you are happy with the information in the Timesheet, you can click the Approve button.

### **Raising Queries**

If you would like to be able to know more information about a Timesheet before it is approved, you can raise a query. This will send a notification to the employee, asking them for more information.

Click the Raise Query button.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204017220685.png)

This will open a dialog box for you to write the query message.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image-1774963884080.png)

Once the employee has responded to the query, you will be notified by email.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204017220687.png)

Queries and the relevant comments sections can also be found from the Timesheet Approvals page.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204017220688.png)

Clicking on the speech bubble icon will show the full query history.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image-1774963935873.png)

You can raise as many queries against a Timesheet as is necessary, until you're happy to Approve it.

### **Missing Timesheets**

The Timesheets Approvals page can also be used to identify any users who haven't clocked in and therefore a Timesheet doesn't exist.

To do this, set the Status dropdown to 'New' then click 'Show Missing Timesheets', this will give you the opportunity to create the Timesheet and then add a Query.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204017220690.png)

Clicking 'Create Timesheet & Raise Query' will then bring up a dialogue box that will allow you to query this with the employee.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204017220691.png)