---
title: "How do I add employees to a private car user mileage scheme?"
slug: "how-do-i-add-employees-to-a-private-car-user-mileage-scheme"
updated: 2026-06-10T11:18:41Z
published: 2026-06-10T11:18:41Z
canonical: "help.cintra.co.uk/how-do-i-add-employees-to-a-private-car-user-mileage-scheme"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# How do I add employees to a private car user mileage scheme?

Within **Cintra iQ**, you can create a mileage scheme if you are paying above **HMRC** rates for employees using their own car for business purposes. The amount above the **HMRC** rate is subject to tax and NI. The taxable amount would be recorded on a P11d and the NI on the amount is calculated via the payroll.

| Name | Description |
| --- | --- |
| **Annual Allowance** | **Annual Allowance** is an annual amount paid to an employee for using their own vehicle for business miles. |
| **Mileage Payments** | **Mileage Payments** are set amounts paid for each business mile an employee does in their own vehicle. |
| **Passenger Payments** | **Passenger Payments** are set amounts paid for each passenger for each business mile an employee does with a passenger in their own vehicle i.e. if an employee has two passengers and does 60 miles, a payment would be made for 120 units and the appropriate passenger rate. |

> [!NOTE]
> **Note:** You should create a separate scheme to record mileage for non-business use, to ensure tax and NI payments are correct. See [How do I create a mileage scheme?](/iq/docs/how-do-i-create-a-mileage-scheme)

Once you have created the **Mileage Scheme** for private car users, you can add an employee to the scheme if they need to receive a regular allowance.

## To add employees

1. Navigate to the employee's **Expenses & Benefits** window. Go to **Cintra iQ**: Employment Record > Forms > Expenses/Benefits
2. Navigate to the **Private Mileage Schemes** tab.
3. Within the **Scheme Membership** pane, right-click: **New**. The **New Private Mileage Scheme Membership** form appears.
4. Select the desired **Mileage Scheme**.
5. Enter the **From** date.
6. Select the **Type of Vehicle**.
7. Enter the **CC of Private Vehicle**.
8. Enter the **Car Reg No**.
9. Enter **Description of Use** if desired.
10. Click the **OK** button. The scheme record appears in **Private Mileage Schemes** tab.

See also: [Mileage scheme](/iq/docs/guide-mileage-schemes).