---
title: "Adding further details to the vehicle usage record"
slug: "how-do-i-add-further-details-to-the-vehicle-usage-record"
description: "Learn how to manage company vehicle records, assign them to employees, and enter details for taxable benefits in Cintra iQ efficiently."
updated: 2026-07-29T09:01:03Z
published: 2026-06-10T11:26:21Z
canonical: "help.cintra.co.uk/how-do-i-add-further-details-to-the-vehicle-usage-record"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# Adding further details to the vehicle usage record

Before you begin to payroll company vehicles within **Cintra iQ**, you must create the company vehicle records and then assign them to employees. Once you have assigned a vehicle to the employee, you can add any further details to the vehicle's record that are relevant to calculating the taxable benefit.

## How do I add further details to the vehicle usage record?

1. Go to: Employment Record > Forms > Expenses/Benefits
2. Navigate to the **Company Vehicle Usage** tab. ![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204001063778.png)
3. Highlight the desired **Vehicle Usage** record.
4. Navigate to either of the desired tabs:

| Tab | Description |
| --- | --- |
| **Payments for Private Use** | Use this tab to record any **Payment Amount** and its **Payment Date**. Payments made for private use are offset against the benefit charge for the vehicle. |
| **Unavailable Periods** | If the vehicle is unavailable, use this tab to record the **Date Range** and reason why the vehicle is unavailable. |
| **Private Fuel Provision** | If the company is providing fuel for the employee's private vehicle usage, use this tab to record the **From** and **To** date range, if the fuel is **Repaid in Full** and any **Notes**. > [!NOTE] > **Note:** If the employee repays the full cost of the private fuel provision select the Is Repaid in Full box on the New Vehicle Private Fuel Provision form. |
| **Capital Contributions** | If an employee has contributed any money to the vehicle, use this tab to record the purchase **Amount** of any capital contribution and the **Date** it was made. |
| **Shared Van Usage** | If an employee shares the vehicle with an other employee, use this tab to record the **Tax Year**, **Percentage Allocated** and any **Notes**. |
| **Amount Forgone** | Once the **OpRA** is set in the **Vehicle Usage** pane, you can enter an amount in this tab. For more information, see [**How Do I Enter an Amount Forgone for an OpRA Agreement?**](/iq/docs/how-do-i-enter-an-amount-forgone-for-an-opra-agreement) |
5. Right-click: **NEW** in the pane. The form with additional details appears.
6. Enter the desired information.
7. Click the **OK** button. The details are recorded.

## How do I make capital contributions?

For each vehicle usage record, you can enter any further details that are relevant to calculating the taxable benefit. For example, to create a record for a capital contribution made by an employee, highlight the relevant vehicle record, go to the **Capital Contributions** tab, and right click to create a new record. Once finished, click the **OK** button, and this is recorded against the **Vehicle Usage**.

## How do I enter private fuel provisions?

To enter **Private Fuel Provision**, when on **Private Fuel Provision** tab, right-click **New**. Enter the **From** date, and enter any notes.

> [!NOTE]
> **Note:** If the employee repays the full cost of the private fuel provision select the Is Repaid in Full box.