---
title: "Archiving a P45"
slug: "how-do-i-archive-a-p45"
description: "Learn how to archive P45 forms in Cintra iQ, ensuring accurate payroll and tax records for employees leaving your organisation."
updated: 2026-07-29T08:25:26Z
published: 2026-06-10T11:26:21Z
canonical: "help.cintra.co.uk/how-do-i-archive-a-p45"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# Archiving a P45

When employees are made leavers on the payroll, **HMRC** will be notified when the **RTI** data is submitted each pay period. You need to give the employee(s) a **P45** form which shows the total pay and tax in the employment tax year. Within **Cintra iQ**, you can archive the P45 form(s) once the form has been produced.

## To archive the P45(s)

1. Navigate to the **Select Payroll and Tax Year for P45** form. Go to **Cintra iQ**: Payroll > Payroll Tools > HMRC > P45 Forms
2. Select the desired **Payroll**.
3. Select the desired **Tax Year**.
4. Click the **Next** button. The **P45 Forms - Select Sort Order** form appears.
5. Select the desired sort order.
6. Click the **Nex**t button. The **P45s Forms - Include Records for...** form appears.
7. Select either **All Employees**, **Specific Employees** or **Multiple Employees**.
8. Click the **Next** button. The **P45 Forms - Selection Summary** appears.
9. Click the **Run** button. One or more **P45s** are displayed.
10. Click the **Archive** button. The **Payment File Archive** window appears.
11. Select the file you want to archive.
12. Enter a **Comment**.
13. Select the **Publish** option if you wish to publish the file to **Cintra Cloud**.
14. Click the **OK** button. The **P45** form is archived as a **PDF**.

> [!NOTE]
> **Note:** If you have multiple P45 forms from a single run, they will be archived in a single PDF format.
15. Refer back to the PDF file through the **Report Archive** window, when necessary. Go to **Cintra iQ**: Payroll > Payroll Tools > Archived Reports.