---
title: "How do I assign data to letters?"
slug: "how-do-i-assign-data-to-letters"
updated: 2026-06-10T11:26:23Z
published: 2026-06-10T11:26:23Z
canonical: "help.cintra.co.uk/how-do-i-assign-data-to-letters"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# How do I assign data to letters?

## How do I assign data to a letter?

1. Navigate to the **Create Letter Definition** window.
2. Entered the **Letter Template Title**.
3. Navigate to the **Letter Fields** tab.
4. Select the desired field in the **Available Field** pane. The field selection for human resource information can be taken from the **Employment Details** form, which is linked to the **Personnel Records** folder.
5. Click the **Add** button. The field name appears in the **Selected Fields** pane.
6. Repeat the process as many times as desired using the **Add** button.
7. Select the **Letter Category** you wish to assign the letter.

> [!NOTE]
> **Note:** If no category is selected, the letter automatically appears in the Uncategorised category.
8. If applicable, select the type of **Auto-Enrolment Communication**.
9. Click the **OK** button. The letter is saved.