---
title: "How do I create holiday entitlement schemes?"
slug: "how-do-i-create-holiday-entitlement-schemes"
updated: 2026-06-10T11:23:01Z
published: 2026-06-10T11:23:01Z
canonical: "help.cintra.co.uk/how-do-i-create-holiday-entitlement-schemes"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# How do I create holiday entitlement schemes?

Within **Holiday** **Entitlements Schemes** within **Cintra iQ**, you can create a set of rules to determine full time contracted entitlement. The full time entitlement will be automatically subjected to a **Pro Rata** calculation for the part time employees or starters and leavers within the year.

For more information about **Holiday Entitlement Schemes**, see [About Holiday Entitlement Schemes](/iq/docs/how-do-i-create-holiday-entitlement-schemes)

Go to **Cintra iQ:** Tools > Holiday Entitlements > Entitlement Schemes

> [!NOTE]
> **Note:** In order to base the Holiday Entitlement Scheme on an attendance category, the categories must be created in Definitions Lookups Attendance Categories.

## About the Holiday Entitlement Scheme window

Within the **Holiday Entitlement Scheme** window, you can perform the following:

1. Create **Holiday Entitlement**.
2. Create **Length of Service Entitlement**.
3. Create **Additional Grade Entitlement**.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204001064232.png)

### About the Holiday Entitlement pane

You can set up the employees' holiday entitlement within this pane, where you can create and edit **Holiday Entitlements** using the **Holiday Entitlement** form.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204001064233.png)

## Section:

### Effective Period

| Name | Description |
| --- | --- |
| **From** | Enter the date the entitlement rules are in effect within the organisation. |
| **To** | Enter a date here if the entitlement rules are changing and you want to close the current set of entitlement rules. |

### Annual Full Time Entitlement

| Name | Description |
| --- | --- |
| **Entitlement (in days/hours)** | Depending on how your attendance category is set up, enter the number of days/hours the employees are entitled to take. |
| **Maximum days brought forward** | Depending on how your attendance category is set up, enter the number of days/hours the employees are allowed to bring forward to the following year's allotment. |
| **Full time work pattern (used to establish part time pro rata entitlements)** | Select the work pattern that represents a full time employee. This will be used when establishing part time pro rata factors for entitlement. |

### About the Length of Service Entitlement pane

When employees work for a length of time within your organisation, you can award them additional holiday entitlement through this pane, where you can create and edit **Service Entitlements** using the **Service Entitlement** form. ![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204001064234.png)

| Name | Description |
| --- | --- |
| **Months of service required for entitlement** | Enter the months of service required for the entitlement |
| **Additional Entitlement (in days/hours)** | Depending on how your attendance category is set up, enter the additional entitlement for the length of service in either days or hours. |

### About the Additional Grade Entitlement pane

When employees reach a certain grade or position within your organisation, you can award them additional holiday entitlement through this pane, where you can create and edit **Grade Entitlements** using the **Grade Entitlement** form.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204001064235.png)

| Name | Description |
| --- | --- |
| **Grade** | When an employee reaches a specific grade of pay or position, select the grade that you wish to attach to the entitlement. |
| **Additional Entitlement (in days/hours)** | Depending on how your attendance category is set up, enter the entitlement for the grade either in days or hours. |

Within **Holiday Entitlements Schemes**, you can create a set of rules to determine full time contracted entitlement. The full time entitlement will be automatically subjected to a **Pro Rata** calculation for the part time employees or starters and leavers within the year. You can create **Holiday Entitlement Schemes** to apply to employees depending on which **Attendance Category** you select when creating the scheme.

> [!WARNING]
> **Important:** In order to base the Holiday Entitlement Scheme on an attendance category, the categories must be created in the Lookup Table. For more information, see [How Do I Add Absence Categories to the Lookup Table?](/iq/docs/how-do-i-add-absence-categories-to-the-lookup-table)

## To create a holiday entitlement scheme

1. Navigate to the **Holiday Entitlement** window. Go to **Cintra iQ**: Tools > Holiday Entitlements > Entitlement Schemes.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204001064236.png)
2. Click the **New** button. The **New Holiday Entitlement Scheme** dialogue appears.
3. Enter the scheme's **Name**.
4. Select the **Attendance Category** to which the scheme applies.
5. Click the **Next** button. The **New Holiday Entitlement Scheme** window appears.
6. Create the **Holiday Entitlement**.
  1. Click the **New** button. The **Holiday Entitlement** form appears.
  2. Enter the date(s) in which the entitlement comes into effect/ends within your organisation.
  3. Enter the **Entitlement in days** allocated to each employee.
  4. Enter the **maximum number days brought forward** from the previous year.
  5. Select the desired **Full time work pattern**.
  6. Click the **OK** button. The **Holiday Entitlement Set Record** appears in the **Holiday Entitlement Set** pane.
7. Create a **Length in Service Entitlement**.
  1. Navigate to the **Length in Service Entitlement** pane.
  2. Click the **New** button. The **Service in Length** form appears.
  3. Enter the **Months of service required for entitlement**.
  4. Enter **Additional Entitlement (in days)**, if applicable.
  5. Click the **OK** button. The **Length of Service** record appears in the **Length of Service Entitlement** pane.
8. Add an **Addition Grade Entitlement**.
  1. Navigate to the **Add Grade Entitlement** pane.
  2. Click the **New** button. The **Grade Entitlement** form appears.
  3. Select the desired **Grade**.
  4. Enter the **Additional Entitlement (in days)**.
  5. Click the **OK** button. The **Additional Grade Entitlement** is displayed in the **Additional Grade Entitlement** pane.
9. Click the **OK** button. The **Entitlement Scheme** is created.
10. Continue to create the different schemes for the different groups of employees within your organisation.