---
title: "How do I edit/personalise a letter?"
slug: "how-do-i-edit-personalise-a-letter"
updated: 2026-06-10T11:26:23Z
published: 2026-06-10T11:26:23Z
canonical: "help.cintra.co.uk/how-do-i-edit-personalise-a-letter"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# How do I edit/personalise a letter?

From within **Cintra iQ**, **Letters** allow you to provide employees with standard documents such as contracts of employment and welcome letters, as well as providing outside bodies with pre set information such as contract letters.

**Cintra iQ** allows you to create and manage your own letters, which can contain data from within the system. These letters can then be run for a single person or group of people when required.

The key benefit of using the **Letters** functionality is that each letter produced is stored in the **Personnel Record** sub folder, which acts as an electronic filing cabinet.

After you have created a **Letter** definition, you can run (generate) it from the **Letter Definitions** window.

Go to **Cintra iQ**: Menu bar > Definitions > Letters or Lower right-hand of **Cintra iQ** window.

> [!WARNING]
> **Important:** Before you run the letter, ensure that you have attached a filter to the Letter Definition or use the Collection functionality in order to target the appropriate people.

## To edit/personalise a letter

1. Navigate to the **Letter Definitions** window.
2. Select the desired recipient from the **Name** pane.
3. Enter/modify the desired text in the **Letter Body**.
4. Click the **Save Letters** button.
5. Click the **OK** button to close.

> [!NOTE]
> **Note:** You can view the personalised letter via the Letter History window. For more information, see Viewing Letter History.