---
title: "How do I enter contact information for an employee?"
slug: "how-do-i-enter-contact-information-for-an-employee"
updated: 2026-06-10T11:26:25Z
published: 2026-06-10T11:26:25Z
canonical: "help.cintra.co.uk/how-do-i-enter-contact-information-for-an-employee"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# How do I enter contact information for an employee?

A new starter within **Cintra iQ** needs to have both a **Personnel Record** and an **Employment Record**. You can create **Personnel Records** for people who are not employees eg contractors, trainers, job applicants etc. An employee will only have one **Personnel Record**, but may have several **Employment Records** if they have had more than one period of employment.

For each period of employment, a new **Employment Record** needs to be created with a unique **Employment ID** number. If any of the personal information has changed for the employee, you can update the existing **Personnel Record** rather than create a new record. You will hold a **Personnel Record** for every person you want to record in the system.

In order to create a new starter, you need to **Create/Identify Personnel** records. When creating a new **Personnel Record**, you can use the **Insert People Wizard**, which guides you to enter the person identifier and personal information. The minimum requirement for a **Personnel Record** is the data on the **Personal Details** form. Additional information can be entered or viewed using the other forms listed in the **Cintra iQ** layout.

## To enter the employees' contact information

### Enter the employee's details.

1. Go to **Cintra iQ**: Personnel Record > Contact Information > Person's Contact Details tab.
2. Enter the employee's **Address** information.
3. Enter their **Telephone** and **Fax** information.
4. Enter their **Email** information.
5. Click the **Apply** button to save.

### Enter the details of one or more of the employee's points of contact.

1. Go to the **Contact Point** tab.
2. Right-click: **New** in the **Contact Points** pane. The **Insert Contact Point** form appears.
3. Enter the desired information.
4. Click the **OK** button. The **Contact Points** record appears in the pane.

### Define any dependants the employee may have

1. Go to the Dependants tab.
2. Right-click: New in the Dependants pane. The Insert Person Dependant form appears.
3. Enter the desired information.

> [!NOTE]
> **Note:** You can create the dependant type via **Definitions > Lookup Table > Dependant Type**. For more information about **Lookup Tables**, see [How Do I Add a Lookup Table?](/iq/docs/how-do-i-add-a-lookup-table)
4. Click the **Apply** button button to save.

### Click the **OK** button to exit.