---
title: "How do I format my report?"
slug: "how-do-i-format-my-report"
updated: 2026-06-10T11:26:21Z
published: 2026-06-10T11:26:21Z
canonical: "help.cintra.co.uk/how-do-i-format-my-report"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# How do I format my report?

You can format the look of the report by changing the font styles.

## To customize columns

1. Once you have selected the desired fields from the **Listing Definition/Payroll Listing** tab, click the **Field Details** tab. The first field name selected in the **Listing Definition/Payroll Listing** tab appears in the **Fieldname** drop down list and as the column's **Heading**.
2. Alter the **Column Width**, **Field Width** and **Separation** to the desired setting.

> [!NOTE]
> **Note:** The Separation setting adds character space between the fields.
3. In the **Heading** field, change the name if necessary.
4. Align the heading to the **Left**, **Centre** or **Right**.
5. Continue to include a **Subtotal**, **Total** and select a **Repeat** type, if necessary.
6. Save and run the report.

## To format fonts

1. Navigate to the **Field Details** tab in the report definition's window.
2. Click the **Style...** button. The **Font** window appears.
3. Select the desired fonts.
4. Click the **OK** button. The font styles are applied to the report.

## To create a cover page

1. Enter text that identifies the report in the **Free Text** field.
2. Enter the **From** and **To** names, if necessary.
3. Enter the alignment/function characters, then the header text in the **Header** field.
4. Enter the alignment/function characters, then the footer text in the **Footer** field.
5. Browse for an image, if necessary.
6. Determine where to place the image, if necessary.
7. Set the page **Orientation**, if necessary.
8. Check the **Header Page** option.
9. Click the **OK** button. You are returned to the **Reports** window.
10. Run the report. The **Header...** button appears active on the generated **Report** screen.
11. Click the **Header...** button. The cover page appears detailing the report's name, who created the report, and when it was generated.

## To create a header and/or footer

1. Enter the alignment/function characters, then the header text in the **Header** field.
2. Enter the alignment/function characters, then the footer text in the **Footer** field.
3. Browse for an image, if necessary.
4. Determine where to place the image, if necessary.
5. Set the page **Orientation**, if necessary.
6. Click the **OK** button. You are returned to the Reports window.
7. Run the report. The customised **Header** and/or **Footer** appears in the report. ![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204001063592.png)

## To define the sort order

1. Navigate the **Reports** window.
2. Click the **Sort** tab.
3. Select the desired field in the **Fields** pane.
4. Click the **Add >** button. The field appears in the **Sort Order** pane.
5. Continue to add the desired fields to the **Sort Order** pane, in the appropriate order until the list is complete.
6. Select whether you wish the fields to sort in either an **Ascending** or **Descending** direction. ![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204001063593.png)
7. Insert a break, if necessary.
8. Click the **OK** button.
9. Run the report. The columns are sorted accordingly.