---
title: "Managing employee payroll membership"
slug: "how-do-i-manage-employee-payroll-membership"
description: "Learn about payroll membership in Cintra iQ, including editing, deleting records, and transferring employees between payrolls under the same PAYE reference."
updated: 2026-08-12T16:13:33Z
published: 2026-08-12T16:13:33Z
canonical: "help.cintra.co.uk/how-do-i-manage-employee-payroll-membership"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# Managing employee payroll membership

## What is payroll membership?

Payroll membership in Cintra iQ refers to the designation of an employee to a specific payroll within the system.

If you have multiple payrolls in your database, an employee can be transferred from one payroll membership to another, provided each payroll is under the same PAYE reference.

## Editing a Payroll Membership Record

You can modify a Payroll Membership record only if the employee hasn't received payment at the commencement of their employment. Here's how to make edits:

1. Navigate to the **Payroll Membership History** window: *Cintra iQ > Employments Records > Forms > Payroll Membership*.
2. Choose the relevant record.
3. Right-click and select **Open**. This action opens the **Payroll New Starter** form.
4. Adjust the **Start Date** and/or **Period**. Remember, the new Start Date shouldn't precede the employment start date.
5. Confirm the changes by clicking the **OK** button.

## Deleting a Payroll Membership Record

If an employee hasn't received payment at the beginning of their employment, you can remove their Payroll Membership record. Follow these steps:

1. Access the **Payroll Membership History** window: *Cintra iQ > Employments Records > Forms > Payroll Membership*.
2. Highlight the desired record.
3. Right-click and choose **Delete**. A confirmation message will pop up.
4. Confirm the deletion by selecting **Yes**.
5. Close the prompt with the **OK** button.

## Viewing Transferred Payroll Membership on Payslips

After establishing multiple Payrolls for an employer in Cintra iQ, it's possible to move employees between payroll memberships. This transfer is only viable when the PAYE reference number remains consistent across all payrolls.

> [!NOTE]
> **Note:** Ensure that multiple payrolls are set up for the same Pay Scheme before attempting a transfer.

If an employee's payroll membership shifts mid-month, payslips must be calculated for both payrolls. Here's how to view transferred payroll memberships:

1. Open the **Payroll & Period Summary** form: *Cintra iQ > Employment Record > Forms > Payslip*.
2. Visit the **Gross to Net Summary** tab.
3. Choose the appropriate **Payroll Period** to display the payslip details.
4. To view the payslip details for the other payroll, select the same **Payroll Period** again.
5. Finish by clicking the **OK** button.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204001063662.png)

For a deeper understanding of associating payrolls to PAYE schemes and performing payroll calculations, refer to specific articles on these topics within the help centre.

If a leaver's payslip keeps producing after their leave date was changed, or they still appear on analysis reports as if current, see [Payslip continuing to generate after a leaver's leave date is changed](/iq/docs/payslip-continuing-to-produce-after-a-leave-date-is-changed).