---
title: "How do I manually create/import new batches of payroll period input data?"
slug: "how-do-i-manually-create-import-new-batches-of-payroll-period-input-data"
updated: 2026-06-10T11:24:59Z
published: 2026-06-10T11:24:59Z
canonical: "help.cintra.co.uk/how-do-i-manually-create-import-new-batches-of-payroll-period-input-data"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# How do I manually create/import new batches of payroll period input data?

Payroll data such as ad hoc payments and deductions can be entered into **Cintra iQ** by bulk using batches. Ad hoc **Payroll Period** **Input** data can be holiday pay, overtime, bonuses, etc.

- The batches of **Payroll Period Input** data can be either directly entered into a template defined previously or imported from **.csv** files that have been mapped to templates.
- Any records that have been generated from a batch can be amended via the batch or in payroll period input.
- Any records that are in a batch are posted to the employee records immediately once the batch is closed.
- All batches can be amended at any time prior to the period being closed.

> [!WARNING]
> **Important:** Cost Centre Allocation data can be included in batches, eliminating the need for manual journal entries to be made, post payroll processing.

Within **Cintra iQ**, you can create batches of **Payroll Period Input Data** by manually entering data or importing data from a file. As with all other batch entry, when you close the batch, the records will be posted to the employee records.

## To manually create a batch of data

1. Navigate to the **Batch Input** window. Go to **Cintra iQ**: Toolbar > Batch icon
2. Select the desired **Payroll**.
3. Select the desired **Payroll Period**.
4. Right-click: **New** in the pane. The **New Batch** form appears.
5. Enter the desired **Batch Keys** detail.
6. Select the desired **Batch Source**:**Manual Entry**

| Name | Description |
| --- | --- |
| **Standard Input** radio button | 1. Select either **Use Adjustment Codes** or **Use Adjustment Names**. 2. Include **Account** or **Dept** cost codes to enter, if necessary. 3. Click the **Next** button. The **Batch** window appears according to the **Standard Input** selection: **Adjustment Codes** **Adjustment Names** 1. Enter the **Employment ID**. 2. Select the **Adjustment Code**. 3. Enter the **Amount**. The corresponding **Batch** line becomes populated. 4. Continue to manually enter the data. 1. Enter the **Employment ID**. 2. Enter/Select the **Adjustment Name**. 3. Enter the **Units**. The corresponding batch line becomes populated. 4. Continue to manually enter the data for the desired employees. |
| **Template Input** radio button | 1. Select the desired template. 2. Click the **Next** button. The **Payroll Input/Import Template** [template name] window appears. 3. **Modify**, add or delete a **Column Heading** and/or **Input Type**, if necessary. > [!NOTE] > **Note:** You can override the existing template by selecting another option from the Template Name drop down list and clicking the Load Template button. 4. Click the **Next** button. The **Batch (Manual entry via template)** window appears. 5. Enter the **Employment ID**. 6. Enter the data in the various input type fields. The values appear in the **Batch Entry** pane. 7. Continue to perform either one or all of the following: - Check rates. - Export the file as **.csv**. - Print the **Batch** file. Select either of the following: |

## To create a batch of data by importing data from file

1. Navigate to the **Batch Input** window. Go to **Cintra iQ**: Toolbar > Batch icon
2. Select the desired **Payroll**.
3. Select the desired **Payroll Period**.
4. Right-click: **New** in the pane. The **New Batch** form appears.
5. Enter the desired **Batch Keys** detail.
6. Select the desired **Batch Source**: **Import Data from File**
7. Select either of the following:

| Name | Description |
| --- | --- |
| **Standard Import Map radio button** | 1. Click the **Next** button. The **Select File To Be Imported** window appears. 2. Select the desired file. Both the **Import Standard Batch Import** **entries in to batch** window appears as well as the **Specify Column Headers** dialogue. 3. Specify the number of header lines in the file and the line number of the column headers, if necessary. 4. Map the adjustment headings to the columns. > [!NOTE] > **Note:** You can apply an existing mapped template to the Column Mappings pane by selecting from the Use Mapping drop down. 5. Click the **Next** button. The **Batch (Standard Import Entries)** window appears. 6. Enter the data in the various input type fields. The values appear in the **Batch Entry** pane and the **Batch Input** window is updated. 7. Continue to perform one or all of the following: - Check rates. - Export the file as **.csv**. - Print the **Batch** file. |
| **Template Import Map radio button** | 1. Click the **Next** button. The **Select File To Be Imported** window appears. 2. Select the desired file. Both the **Import Standard Batch Import entries in to batch** window appears as well as the **Specify Column Headers** dialogue. 3. Specify the number of header lines in the file and the line number of the column headers, if necessary. 4. Map the adjustment headings to the columns. > [!NOTE] > **Note:** You can apply an existing mapped template to the Column Mappings pane by selecting from the Use Mapping drop down. 5. Click the **Next** button. The **Batch (Standard Import Entries)** window appears. 6. Enter the data in the various input type fields. The values appear in the **Batch Entry** pane and the **Batch Input** window is updated. 7. Continue to perform either one or all of the following: - Check rates. - Export the file as **.csv**. - Print the **Batch** file. Select either of the following: |
8. Continue to calculate the payroll/individual employee's payslip.