---
title: "P45s for leavers"
slug: "how-do-i-produce-p45s-for-leavers"
description: "Learn about the P45 form in the UK, its purpose, and how to produce and reprint it for employees after they leave your organisation."
updated: 2026-10-21T13:48:37Z
published: 2026-10-21T13:48:37Z
canonical: "help.cintra.co.uk/how-do-i-produce-p45s-for-leavers"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# P45s for leavers

## What is a P45?

A P45 is a document issued in the United Kingdom to an employee when they cease employment with an organization. When an employee is made a leaver on the payroll, **HMRC** will be notified when the **RTI** data is submitted each pay period. You need to give the employee a **P45** form which shows the total pay and tax in the employment tax year.

## How do I produce a P45?

1. Go to: Payroll > Payroll Tools > HMRC > P45 Forms. The **Select Payroll and Tax Year for P45** form appears.
2. Select the desired **Payroll**.
3. Select the desired **Tax Year**.
4. Click the **Next** button. The **P45 Forms - Select Sort Order** form appears.
5. Select the desired sort order.
6. Click the **Nex**t button. The **P45s Forms - Include Records for...** form appears.
7. Select either **All Employees**, **Specific Employees** or **Multiple Employees**.
8. Click the **Next** button. The **P45 Forms - Selection Summary** appears.
9. Click the **Run** button. One or more **P45s** are displayed.
10. Perform either of the following:
  - Click the **Archive** button. This allows you to archive the **P45** form to the **Cintra iQ** database.
  - Click the **Publish to Self-Service** button. This publishes the **P45** form to the employee's **Self-Service** (in Cintra iQ) or **Employee Hub** (in Cintra People/Cloud) where they can view the form when they log in.
  - Click the **Official Print Version** button. The official four page document (1st page being name and address) appears.
  - Click the **Save As** button. This saves the file to be re-printed if necessary.
  - Click the **Close** button. Once you have printed an official version, a message appears stating: **Do you want to record that the P45 has been printed?** Click the **Yes** button. The **P45** is saved on the employee's record.

## Reprinting the P45 form / recording the P45 as not being issued

1. Navigate to Employment record.
2. Open the **Tax and NI** form.
3. Click the **HMRC Forms Sent** tab.
4. Untick the **P45 Printed check** box.

You are now free to produce the P45 again using the steps above.