---
title: "How do I restrict the number of letters generated?"
slug: "how-do-i-restrict-the-number-of-letters-generated"
updated: 2026-06-10T11:26:21Z
published: 2026-06-10T11:26:21Z
canonical: "help.cintra.co.uk/how-do-i-restrict-the-number-of-letters-generated"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# How do I restrict the number of letters generated?

You can restrict the number of records for which the letter is to be generated. Otherwise the letter is applied to all employees.

**Cintra iQ** takes an existing filter that was created in **Filters** and embeds it into the letter so that when you run the letter, you'll see only those records that fulfil the filter's criteria. E.g If a letter contains a sickness filter, when run, only those employees that have been flagged as sick will receive the letter.

## To target the appropriate task

1. Navigate to the **Letter Definition** window.
2. From the **Available Filters** pane in the **Data Filter** tab, select the desired filter.
  - These filters were already created in the Filters module. For more information, see the [Filters check list.](/iq/docs/guide-record-filters)
3. Add it to either the **Include records belonging to All of:** or **Exclude records belonging to ANY of:** panes.
4. If necessary, display the latest row of historic data before or after the data filter is applied. For more information, see [How do I report on the latest row of data before a data filter is applied?](/iq/docs/how-do-i-report-on-the-latest-row-of-data-before-after-a-data-filter-is-applied)
5. Click the **OK** button. The filter is now embedded and is activated when the letter is run.

> [!NOTE]
> **Note:** If a data filter is embedded in a letter, it overrides any record filter that is already applied to the Navigator.