---
title: "How do I select/create a person record using the employment record?"
slug: "how-do-i-select-create-a-person-record-using-the-employment-record"
updated: 2026-06-10T11:23:01Z
published: 2026-06-10T11:23:01Z
canonical: "help.cintra.co.uk/how-do-i-select-create-a-person-record-using-the-employment-record"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# How do I select/create a person record using the employment record?

A new starter within **Cintra iQ** needs to have both a **Personnel Record** and an **Employment Record**. You can create **Personnel Records** for people who are not employees eg contractors, trainers, job applicants etc. An employee will only have one **Personnel Record**, but may have several **Employment Records** if they have had more than one period of employment.

For each period of employment, a new **Employment Record** needs to be created with a unique **Employment ID** number. If any of the personal information has changed for the employee, you can update the existing **Personnel Record** rather than create a new record. You will hold a **Personnel Record** for every person you want to record in the system.

The minimum requirement for an **Employment Record** is the data on the **Employment Details** form. Additional information can be entered or viewed using the other forms listed in the **Cintra iQ** layout. You can hold an **Employment Record** for all employees (historically and/or currently employed).

You can also hold **Employment Records** for off payroll workers subject to **IR35 Regulations**. For more information about off payroll working, see [**How do I include off-payroll workers in my payroll**](/iq/docs/how-do-i-include-off-payroll-workers-in-my-payrolls)**.**

You can link a **Personnel Record** to an **Employment Record** by using the **Insert New Employee Wizard**.

## To select/create person record

1. Go to **Cintra iQ**: People > Employment Records.
2. Perform either of the following:
  - Click the **New** button on the **Toolbar**.
  - Right-click your mouse in the **Navigator** and select the menu item: **New**. The **Insert Employee Wizard** form appears.
3. Right- click: **New** in the **Person ID** field. A menu appears.
4. Select **Show All Values**. The **Select Peoples** window appears.
5. Select the desired person. Or Click the **Insert** button. The **Insert Person Wizard** form appears.
6. Enter the **Identifier**.

> [!NOTE]
> **Note:** The key field on the Personal Details form is the Identifier. This field uniquely identifies the Personnel Record. It is typically entered as Surname, First Name, Unique ID. eg Smith, Fred1.
7. Complete the fields until **Gender**. The other fields are optional.
8. Click the **Next** button to continue to the other forms. Or
9. Click the **Finish** button to save and close. For more information about **Personnel Records**, see [How do I update personnel data?](/iq/docs/how-do-i-create-update-a-personnel-record)