---
title: "How do I send payrolls during holiday periods?"
slug: "how-do-i-send-payrolls-during-holiday-periods"
updated: 2026-06-10T11:26:23Z
published: 2026-06-10T11:26:23Z
canonical: "help.cintra.co.uk/how-do-i-send-payrolls-during-holiday-periods"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# How do I send payrolls during holiday periods?

If your employees are in a weekly payroll, within **Cintra iQ**, you can make an advanced holiday payment by combining more than one week of holiday pay into one payment to cover the holiday periods. e.g. Factory Fortnight.

By combining the payslips, you can ensure that the **National Insurance**, tax, and pension bands etc. are produced correctly. If your staff are hourly paid, you can combine the employee's weekly hours to cover the holiday period.

> [!NOTE]
> **Note:** Before you begin the advance payment calculation, to check that the calculation has been made, note the NI amount of the weekly payroll for an individual.
> 
> Once you have completed the process, the pay and deductions such as the National Insurance contribution amount on the employee's payslip will be x the number of weeks you enter in the Holiday Weeks form + the current pay period amount.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/cStYKo4dPJlscnnyCEXV2FUWdMORwCSywA.png)

## Annual Salary Employees

### How do I put a full payroll on holiday?

If you want to put all the employees on salary pay for the holiday period,

1. Navigate to the **Holiday Weeks** window.
  - Go to **Cintra iQ**: Payroll > Payroll Tools > Payroll Input > Holiday Weeks
2. Select either of the following options:
  - An individual employee
  - Payroll
3. Click the **Send on Holiday** button. The **Send Payroll on Holiday** form appears.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/NyWYoNjvjsYfUUZKpi_52sVij5kYfHuDsA.png)
4. Enter the desired number of **Holiday Weeks**.
5. Click the **Run** button, then **OK**.
6. The records of the eligible employees are displayed in the **Holiday Weeks** pane of the **Holiday Weeks** window.
7. Calculate the payslip of the eligible employees, by clicking the **Calc** button in the toolbar.
  - Within the **Payroll Calculation** window, select the individual/employee, then click Calculate. A list of the changes will be displayed.
  - On the employee's payslip, the pay and deductions such as the **NI** contribution amount will be **x** the number of weeks you entered in the **Holiday Weeks** form **+** the current pay.

> [!NOTE]
> **Note:** You should follow up on any end of tax year, maternity, paternity etc exceptions that arise after the payroll has been calculated.

### How do I take a full holiday off payroll?

1. Navigate to the **Holiday Weeks** window.
  - Go to **Cintra iQ**: Payroll > Payroll Tools > Payroll Input > Holiday Weeks
2. Select the desired payroll. The associated holiday records appears in the **Holiday Weeks** pane.
3. Click the **Cancel Holiday** button. The holiday weeks for the payroll is cancelled.
4. Continue to calculate the payroll.

## Hourly Paid Employees

### How do I manually set up advanced holiday pay?

1. Put the employee/payroll on holiday.
  - an individual employee
  - Payroll
2. Navigate to the **Holiday Weeks** window.
  - Go to **Cintra iQ**: Payroll > Payroll Tools > Payroll Input > Holiday Weeks
3. Click the **Send on Holiday** button. The **Send Payroll on Holiday** form appears.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/D50RVH9Nzap-Z8-z29eSwZKw-EJ6IeNk5w.png)
4. Enter the desired number of **Holiday Weeks**.
5. Click the **Run** button. A message appears stating: **Create [#] holiday weeks for [payroll name] payroll/individual**.
6. Click the **OK** button. The records of the eligible employees are displayed in the **Holiday Weeks** pane of the **Holiday Weeks** window.
7. Set up the employee's holiday hours and pay for the individual weeks.
  1. Navigate to the employee's **Payments and Rates** tab in the **Payroll Period Input and Corrections** window. Go to **Cintra iQ**: Employment record > Forms > Payroll Period Input
  2. Select the current **Payroll Period**.
  3. Right-click: **New** in the pane of the **Payments and Rates** tab. The **New Payment Record** form appears.
  4. Select the desired **Holiday** payment heading.
  5. Click the **Next** button. The **New Payment Record** form appears.
  6. In the **Payment Details** tab, enter the desired amount in the **Input Units** field.
  7. Enter the desired amount in the **Input Rates** field.
  8. Click the **OK** button. The **Holiday Payments** and **Rates** record is created.
  9. Continue to select the next **Payroll Period** and repeat the process until you have covered the desired number of holiday weeks.
  10. Click the **OK** button when finished.
8. Calculate the payslip.
  1. Navigate to the employee's **Gross to Net Summary** tab in the **Payslip_Period Summary** form. Go to **Cintra iQ**: Employment record > Forms > Payslip
  2. Click the **Calculate** button. The periods set in **Holiday Weeks** and **Payroll Period Inpu**t are calculated onto the one payslip.

### How do I import batches for the holiday periods pay periods?

1. Navigate to the **Batch Input** window. Go to **Cintra iQ**: Tool bar > Batch icon. The **Batch Input** window appears.
2. Right-click: **New** in the pane. The **New Batch** form appears.
3. Select the desired **Batch Pay Periods for Advanced Holiday Weeks**, which is after the current pay period.
4. Continue to add the **Batch Source**.
5. Repeat the procedure for each advanced holiday week.