---
title: "How do I set up/add payment grades to employees?"
slug: "how-do-i-set-up-add-payment-grades-to-employees"
updated: 2026-06-10T11:18:41Z
published: 2026-06-10T11:18:41Z
canonical: "help.cintra.co.uk/how-do-i-set-up-add-payment-grades-to-employees"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# How do I set up/add payment grades to employees?

**Salary (Payment)** grades are used by many organizations to help managers manage employees and establish appropriate pay increases for existing employees, while maintaining equity among the jobs in the company. Payment grades provide a structure for compensating employees and managing the payroll.

You can add a **Grade** and/or **Pay Spine** against an individual employee's **Grade History** form.

> [!WARNING]
> **Important:** If you use the Grade History form, you can only add one grade and one spine point.

## To set up

1. Navigate to the employee's **Grade History** form. Go to **Cintra iQ**: Employment Record > Forms > Grade History.
2. Right-click: **New** in the **Grade History** pane. The **Select Grade** window appears.
3. Click the **Insert** button. The **New Record: Grade** form appears.
4. Enter the desired information.
5. Click the **Finish** button. The **Grade** is created in the **Select Grade** window.
6. Continue to add a **Spine Point** to the **Grade**.

## To add payment grades

1. Navigate to the employee's grade history form. Go to **Cintra iQ**: Employment Record > Forms > Grade History. The **Grade History** form appears.
2. Right-click: **New** in the **Grade History** pane. The **Select Grade** window appears.
3. Highlight the desired grade.
4. Click the **Select** button. The **Insert Employee Grade** form appears.
5. Enter the dates in which the grade is in effect and applied against the employee.

> [!NOTE]
> **Note:** The To Date can remain blank unless you know in advance of any changes to the Auto Increment/Next Increment Due Date field.
6. Click the **OK** button. The record appears in the **Grade History** pane of the **Grade History** form.

See also: [Create a grade record](/iq/docs/how-do-i-create-a-grade-record-linked-to-pay-spines)