---
title: "How do I set up individual qualification and competency job requirements?"
slug: "setting-up-individual-qualification-and-competency-job-requirements"
updated: 2026-06-10T11:26:23Z
published: 2026-06-10T11:26:23Z
canonical: "help.cintra.co.uk/setting-up-individual-qualification-and-competency-job-requirements"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# How do I set up individual qualification and competency job requirements?

Within **Cintra iQ**, you can set the basic details of the job using the **Insert Job Wizard (Job Summary)** form. This is used to define what the **Job** is and set the hours for the **Job**.

Go to **Cintra iQ**: Employer Settings > Jobs > Right-click: NEW in Navigator

The **Insert Jobs Wizard** contains the following forms:

## Job Summary

The **Insert Jobs Wizard (Job Summary)** form defines the **Job**. Within this form you can enter the following: **Job Details**, **Standard Working Time** and **Further Education Details**.

### Fields

### Job Details

| Name | Description |
| --- | --- |
| **Job Title** | Each **Job** must have a **Job Title** that is unique. |
| **Job Category** | The **Job Category** is a list held on a look up table which is used to group **Jobs** together, more commonly used for reporting purposes. > [!TIP] > **Example:** Jobs of Managers, Supervisors and Directors could be categorised as Management. |
| **Access Level** | You can use Access Level for security purposes. |
| **Document** | You can attach a file or documents to the **Job** in the **Document** field for referencing. |
| **Grade** | Use this drop-down list if the salary is tied to the employee's **Grade History** form and and not to their **Post History** form. |
| **Job Description** | You can enter free text in the **Job Description** field to give an outline of the **Job** as this is held in a document reference via the **Document** field. |
| **Job Valid From/To** | You must complete the **Job Valid From** field when creating a new job. If the job has a **Valid To** date, this can be entered here too. > [!NOTE] > **Note:** If a Job is ended, this affects the working of the Post. |

### Standard Working Time

| Name | Description |
| --- | --- |
| **Weeks Per Annum/Hours Per Week** | You can enter **Weeks Per Annum** and **Hours Per Week** against the job. By default, this is used within any **FTE** calculations if no hours are entered against either the **Post** or the employee. > [!NOTE] > **Note:** They do not automatically attribute to the Post or employee. |
| **Days Per Annum/Days Per Week** | You can enter **Days Per Annum** and **Days Per Week** against the job. |
| **Hours Per Annum** | You can enter **Hours Per Annum** against the job. |

### Further Education Details

| Name | Description |
| --- | --- |
| **Category of Work** | You can select the **Job's Work Category**. This field is used by **Education Establishments** as an aid in certain government reports where staff are grouped into particular pre-defined groups. |

## Job Requirements

The **Job Requirements** form is made up of two section:

1. **Job Requirements - Qualifications** is used to record qualifications
2. **Job Requirements -** **Competencies** record the required skills associated to those **Posts** attached to the **Job**. Either can be recorded as essential or not, and if marked as essential will flag up if the employee does not have the required qualification and/or competency.

> [!NOTE]
> **Note:** You can apply one Qualification and/or Competency to a Job.

### Fields

### Qualifications

| Task | Link |
| --- | --- |
| **Requirement** | You must enter a unique **Requirement** name. |
| **Qualification Name** | This drop-down list contains a Lookup list of the qualifications required for your business. |
| **Essential Requirement** | If this checkbox is selected, the **Employee Training Requirements** report displays this requirement as essential against an employee, which in turn allows you to book any training required. |
| **Notes** | You can enter a free text description of the qualification and possibly why it is required. |

### Competency

| Task | Link |
| --- | --- |
| **Requirement** | You must enter a unique **Requirement** name. |
| **Competency Name** | This drop-down list contains a Lookup list of the competencies required for your business. |
| **Essential Requirement** | If this checkbox is selected, the **Employee Training Requirements** report displays this requirement as essential against an employee, which in turn allows you to book any training required. |
| **Notes** | You can enter a free text description of the competency and possibly why it is required. |