---
title: "What are field security tasks?"
slug: "what-are-field-security-tasks"
updated: 2026-06-10T11:26:20Z
published: 2026-06-10T11:26:20Z
canonical: "help.cintra.co.uk/what-are-field-security-tasks"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# What are field security tasks?

A **Field Security Definition** is made up of one or more **Field Access Definitions** that are assigned to an **Access Level**. Once the **Field Security Definition** is created, you can then apply it to one or more **Security Profiles**, which can be assigned to a user.

> [!WARNING]
> **Important:** You must have System Administration permission in order to access this functionality.

## To create a field access definition

It is best practice to create a **Field Access Definition** as a template that restricts access to the file records. This template then can act as base in which to add more restricted fields. This way, you ensure that no one can change the access level security within a given record, without permission.

1. Navigate to the **Field Access Definition** window. Go to **Cintra iQ**: System Administration > Manage Security > Field Security > Field Access Definition
2. Click the **New** button. The **Create Field Access Definition** window appears.
3. Enter a **Title**.
4. Select the desired **Field**, attributing it as either **Read-Only** or **No Access**. ![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204001064384.png)
5. Continue to select and attribute where necessary.
6. Click the **OK** button. The template **Field Access Definition** is created. ![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204001064385.png)

## To build a field access definition

You can create a copy of the template and add or remove the desired fields.

1. Navigate to the **Field Access Definitions** window.
2. Highlight the **Template** definition.
3. Click the **Copy** button. The **Copy Definition** pop up appears.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204001064386.png)
4. Enter the title of the new definition.
5. Click the **OK** button.
6. Continue to edit the definition and save.

## To edit a field access definition

1. Navigate to the **Field Access Definition** window.
2. Highlight the desired definition.
3. Click the **Edit** button. The definition opens.
4. Add or remove the desired **Restricted** fields.
5. Click the **OK** button. The template **Field Access Definition** is updated.

## To assign an access level security setting to a field security definition

1. Navigate to the **Field Security Definitions** window.
2. Click the **New** button. The **Create Field Security Definition** window appears.
3. Enter a **Title**.
4. Select the desired **Access Level**.
5. Assign the **Desired Field Definition** to the **Access Level**. ![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204001064387.png)
6. Click the **OK** button. The definition is created with the associated level. ![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204001064388.png)
7. Continue to create a security profile.

## To secure the access level setting within a record

You can set up a **Field Access** definition that contains all of the types of record access levels, such as Asset File Access Level, Company Vehicle Field Access Level etc. within the system and restrict them as read-only. You can then assign the definition to an **Access Level** in a **Field Security Definition**. This secures the **Access Level** setting within a record so that when the definition is applied to a user, they view only data specific to them. ![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204001064389.png)

> [!WARNING]
> **Important:** For more security, make a copy of the template, rename it and then build the definition up by restricting the desired fields.