---
title: "What are timesheet groups and headings?"
slug: "what-are-timesheet-groups-and-headings"
updated: 2026-06-10T11:26:20Z
published: 2026-06-10T11:26:20Z
canonical: "help.cintra.co.uk/what-are-timesheet-groups-and-headings"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# What are timesheet groups and headings?

The **Timesheet** set up in **Cintra iQ** controls the **Timesheet Claims** within **Self-Service** for those employees who are in a single post or who have multiple posts.

Within this module, you can perform the following:

- Define **Timesheet Groups**. A **Timesheet Group** defines the periodicity and date frame for claims as well as validation rules.
- Define **Timesheet Heading Sets**. A **Timesheet Heading Set** defines what payment heading can be claimed against.
- Link **Timesheet Groups** and **Timesheet Heading Sets** to **Posts**.

For more information about the procedures, see [Timesheet tasks](/iq/docs/what-are-timesheet-tasks)**.**

This module is customisable. For instance, the **Timesheet** settings can be turned on and off. For more information as how you can customise your settings, contact the your system administrator.

## Timesheet Groups

The **Groups** set up in **Cintra iQ** controls the periodicity and validation rules of the **Timesheet** **Claims** within **Self-Service** for those employees who are in a single post or who have multiple posts.

A **Group** heading contains the details of what an employee has to fill in on their claim in **Self-Service Timesheets**.

The **Timesheet Group** window and its sub sets allow you to set up the following:

- Group name
- Timesheet period, which contains the time frame to which the employee submits their claim against in Self-Service Timesheets.
- Group constraints.

### About the Timesheet Group Definition window

Go to **Cintra iQ**: Menu bar > Payroll > Payroll Setup > Timesheets > Groups ![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204001064087.png)

### Timesheet Group pane

This contains the list of created **Groups**, which can be attached to a **Post in the Post Summary** window.

#### Buttons

| Name | Description |
| --- | --- |
| **New** | Click this to create a new **Timesheet Group**. |
| **Open** | Click this to open and amend an existing **Timesheet Group**. |
| **Delete** | Click this to delete a **Group** from the list. |
| **Close** | Click this to save and close the window. |

### Identifying Timesheet Group's Name and Periodicity

You can decide what **Timesheet** periods the employee can claim their payment against. The **Timesheet Group** form is where you set the **Group** name and **Timesheet** date period to which the claim in **Self-Service Timesheets** applies.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204001064088.png)

#### Fields

| Name | Description |
| --- | --- |
| **Timesheet Group Name** | This identifies the **Group**. i.e. Shop Floor or Head Office Team, IT, Catering, Events, etc |
| **Timesheet Periodicity** | Determines the payroll period. This can be **Weekly**, **Fortnightly**, **Lunar**, or **Monthly** |
| **Timesheet First Period From Date** | The date of the first date of the period to which to claim payment. |
| **Timesheet First Period To Date** | The date of the last date of the period to which to claim payment. |

### Setting Timesheet Group Details

You can decide which, if any, constraints the claim to have when used by an employee within **Self-Service Timesheets**.

The **Timesheet Group** form is where you set the claim's constraints ![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204001064089.png)

#### Fields

| Name | Description |
| --- | --- |
| **Timesheet Group Name** | Identifies a **Group** heading, which may or may not appear in the **Groups** drop-down list in **Self-Service Timesheets**, depending on whether the employee has more than one post. > [!NOTE] > **Note:** The **Groups** drop-down list does not appear if the employee only has one post. |
| **Timesheet Periodicity** | Identifies the **Periodicity** in which to attach the **Timesheet** claim. This can be **Weekly**, **Fortnightly**, **Monthly**, or **Lunar**. Affects the **Period** drop-down list in **Self-Service Timesheets**. |
| **Restrict Entry of Claims To... Periods** | Sets the (user defined) number of historic periods to appear in the **Period** drop-down list in **Self-Service Timesheets**. e.g. Setting this to 2 will restrict claims to the current and previous period only. |
| **Allow the Posting of Future Claims** | Allows the employee and manager to create, approve and submit claims in **Self-Service Timesheets** for future days beyond "today". Affects the **Period** drop-down list in **Self-Service Timesheets** and **Payroll Tools** > Payroll Input > Timesheets Claims. |
| **Claims may be Aggregated** | Allows claims to be added together when posting to payroll. It takes into consideration the date of when the first claim was entered in **Self- Service Timesheets** and when the last claim was entered. |
| **Allow Date Range for input of Payment Claims** | Allows a **Start Date** to have an **End Date** range for a claim instead of being restricted to a single day. |
| **Allow Date Range for input of Attendance Claims** | Allows a **Start Date** to have **End Date** range for a claim instead of being restricted to a single day. |
| **Minimum Units** | Sets the minimum number of units allowed for a claim. This affects the **Units** field in **Self-Service Timesheets** when an **Attendance Category** is selected. |
| **Maximum Units** | Sets the maximum number of units allowed for a claim. This affects the **Units** field in **Self-Service Timesheets** when an **Attendance Category** is selected. |
| **Minimum Cash Claim** | Sets the minimum amount allowed for an **Addition Heading** of monetary amount. This affects the **Amounts** field in **Self-Service Timesheets** when an **Addition Heading** is selected. |
| **Maximum Cash Claim** | Sets the maximum amount allowed for an **Addition Heading** of monetary amount. This affects the **Amounts** field in **Self-Service Timesheets** when an **Addition Heading** is selected. |
| **Timesheet Group Periods** | Automatically appears. This displays the **Timesheet Group** periods. |

### Timesheet Heading Sets

**Cintra iQ's Timesheet Heading Sets** contain the **Addition Headings** and **Cost Code** rules that are attached to a particular post. Once set, these can be selected from the **Additions** drop-down list on an employee's claim within **Self-Service Timesheets**. The **Timesheet Heading Set** window and its sub-sets allow you to perform the following:

- Assign an **Addition Heading** to a **Heading Set**.
- Assign an **Attendance Category** to a **Heading Set**.
- Assign a **Cost Code Part** to an **Addition Heading**.
- Define whether the employee or the manager is required to enter the **Cost Codes** in a **Self-Service Timesheet** claim.

#### About Timesheet Heading Set Definitions

You can decide to create a set of **Timesheet Heading Set** definitions of which you can assign to a post(s). Once assigned, the set appears as a list of **Addition Heading** items on an employee's claim in **Self-Service Timesheets**. The **Timesheet Heading Set Definition** window is where you create or edit the **Timesheet Heading Set Definitions**.

Go to **Cintra iQ**: Menu bar > Payroll > Payroll Setup > Timesheets > Heading Sets ![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204001064090.png)

#### Timesheet Headings Sets Definition pane

This contains the list of created **Timesheet Headings Sets**, which can be attached to a **Post in the Post Summary** window.

#### Buttons

| Name | Description |
| --- | --- |
| **New** | Click this to create a new **Timesheet Heading Set**. |
| **Open** | Click this to open and amend an existing **Timesheet Heading Set**. |
| **Delete** | Click this to delete a **Set** from the list. |
| **Close** | Click this to save and close the window. |

#### Identifying New Timesheet Heading Sets

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204001064091.png)

You can decide how to identify the **Timesheet Heading Set**. The **New Timesheet Heading Set** is where you name and describe the **Heading Set**.

#### Fields

| Name | Description |
| --- | --- |
| **Timesheet Headings Sets Name** | Enter the name of the **Heading Set**. |
| **Timesheet Heading Set Description** | This describes the content of the **Heading Set**. |

### Grouping Timesheet Heading Sets

You can decide to group a series of **Headings** to enable the employee to submit their timesheet claim under a specific **Addition Heading** within **Self-Service Timesheets**. Each set is made up of a series of headings. The **Timesheet Heading Set** window is where you attach the desired addition headings, with their cost code preferences, to the **Set** and order how they will be displayed in the **Addition** section of an employee's claim. ![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204001064092.png)

#### Fields

| Name | Description |
| --- | --- |
| **Timesheet Set Heading** | This contains name of the **Heading Set** that was entered in the **New Timesheet Heading Set** dialog. You can select it from the **Timesheet Heading Set** drop-down list in Posts > Post Summary. |
| **Timesheet Set Description** | This contains the description of the **Heading Set** that was entered in the **New Timesheet Heading Set** dialog. |
| **Headings pane: Sequence** | This displays the order in which the **Addition Heading** is going to appear in the **Addition** drop-down lists in a **Self-Service Timesheets** claim. The most commonly used will be on top, while the least common will be at the bottom of the list.. |
| **Headings pane: Heading Name** | This displays the name of the individual set item. |
| **Headings pane: Addition Heading/Attendance Category** | This displays the individual **Addition Heading** or **Attendance Category** selected in the **Timesheet Heading** window. |

### Setting up Timesheet Headings

You can decide which **Addition Headings** and **Cost Codes** an employee in **Self-Service Timesheets** can claim under. Once the **Cost Codes** preferences are set up in **Cintra iQ**, they can be applied to a **Timesheet** claim within S **elf-Service** through an **Addition Heading**. As an employee within **Self-Service Timesheets**, you may be required to add cost codes when creating a claim or the manager may be required to add them when approving the claim. The **Timesheet Heading** window is where you attach a **Cost Code Structure Part** to an **Addition Heading**.

> [!WARNING]
> **Important:** You should do this for each cost code part you require to be entered on a claim.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204001064093.png)

#### Fields

| Name | Description |
| --- | --- |
| **Heading Name** | Enter the name of the heading you wish to see in the **Additions Head**. |
| **Heading Type** | Select either an **Addition Heading** or **Attendance Category** for the employee to claim against in **Self-Service Timesheets**, for payroll purposes. |
| **Addition Heading** | This drop-down list contains all the **Addition Headings** that are found in Payroll > Payroll Setup > Adjustments > Addition Headings. |
| **Attendance Category** | This drop-down list contains all the **Attendance** categories that are found in Definition > Lookups > Lookup Administration |
| **Narrative is Mandatory** | Select either the **Employee** option or **Manager** option. |
| **Cost Code Structure Parts to be made available** | This displays the **Cost Code Structure Part** that was set up in **Maintain Cost Structure Part Rule**. It displays whether the cost code part will be visible to an employee or manager and whether it is required to add to a claim in **Self-Service Timesheets**. |

### Maintaining Cost Structure Part Rules

You can decide what part of a cost code structure can appear on an employee's **Self-Service Timesheets** claim and whether or not it is required for either an employee or manager to add a **Cost Code** to the claim. The **Maintain Cost Structure Part Rule** is where you set the **Cost Code** requirements.

> [!WARNING]
> **Important:** A cost code may represent a project. If an employee enters their claim for a project, they have to declare what project it is.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204001064094.png)

#### Fields

| Name | Description |
| --- | --- |
| **Cost Part** | This contains your company's **Cost Code** structure in parts. These are used to allocate the appropriate cost code to an employee's claim within **Self-Service Timesheets**. |
| **Employee/Manager: Visible** | Check this to enable the **Cost Code Part** to be displayed on an employee's claim within **Self-Service Timesheets** either through the employee mode or manager mode. |
| **Employee/Manager: Mandatory** | Check this to make the **Cost Code Part** a requirement on an employee's claim within **Self-Service Timesheets** through the employee/management mode. > [!NOTE] > **Note:** The Cost Code Part must be visible in order for it to be mandatory. |
| **Employee/Manager: Insertable** | Check this if you want the employee to be able to add to the **Lookup** table of **Cost Code** values when entering a claim. > [!NOTE] > **Note:** The **Cost Code Part** must be visible in order for it to be insertable. |

### About Post Summary

You can decide that any employee occupying this post, will be assigned a specific **Timesheet Group** and **Timesheet Heading Set**.

> [!WARNING]
> **Important:** These Timesheet Group and Timesheet Heading Set fields must be customised by the Cintra Implementation team.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204001064095.png)

#### Fields

| Name | Description |
| --- | --- |
| Timesheet Group | This contains the **Timesheet Groups** created in **Payroll > Payroll Setup > Timesheets > Groups**. |
| Timesheet Heading Set | This contains the **Timesheet Heading Sets** created in **Payroll > Payroll Setup > Timesheets > Heading Sets**. |