---
title: "What are timesheet tasks?"
slug: "what-are-timesheet-tasks"
updated: 2026-06-10T13:14:56Z
published: 2026-06-10T13:14:56Z
canonical: "help.cintra.co.uk/what-are-timesheet-tasks"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# What are timesheet tasks?

The **Timesheet** set up in **Cintra iQ** controls the **Timesheet Claims** within **Self-Service** for those employees who are in a single post or who have multiple posts. For more information about **Timesheets**, see [What are timesheet groups and headings?](/iq/docs/what-are-timesheet-groups-and-headings)

You can perform the following:

- Define **Timesheet Groups**. A **Timesheet Group** defines the periodicity and date frame for claims as well as validation rules.
- Define **Timesheet Heading Sets**. A **Timesheet Heading Set** defines what payment heading can be claimed against.
- Link **Timesheet Groups** and **Timesheet Heading Sets** to **Posts**.

## How do I create a timesheet group?

1. Navigate to the **Timesheet Groups** definition window. Go to **Cintra iQ**: Menu bar > Payroll > Payroll Setup > Timesheets > Groups
2. Click the **New** button. The **Timesheet Group (period)** form appears.
3. Enter the **Timesheet Group Name**.
4. Select the **Timesheet Periodicity**.
5. Enter the **Timesheet First Period From Date** date. The **Timesheet First Period To Date** automatically appears.

> [!WARNING]
> **Important:** The date must be within 100 days of the current date.
6. Click the **Next** button. The **Timesheet Group Form** appears.
7. Select and/or enter the **Timesheet Group's** constraints.
8. Click the **OK** button. The definition appears in the **Timesheet Group** window.

## To create a timesheet heading set

1. Navigate to the **Timesheet Heading Set** window. Go to **Cintra iQ**: Menu bar > Payroll > Payroll Setup > Timesheets > Heading Sets
2. Click the **New** button. The **New Timesheet Heading Set** pop up appears.
3. Identify the **Heading Set**
  1. Enter the **Timesheet Heading Set Name**.
  2. Enter the **Timesheet Heading Set Description**.
  3. Click the **Next** button. The **Timesheet Headings Sets [Heading Title]** window appears.
  4. Create the headings for the **Heading Set**.
  5. Right-click: **Insert Here** in the **Headings** pane. The **Timesheet Heading** window appears.
  6. Enter the **Heading Name**.
  7. Select the **Heading Type**: **Addition Heading** or **Attendance Category**.
  8. Select from either the **Addition Heading** drop-down list or **Attendance Category** drop-down list.
  9. Identify if **Narrative is Mandatory** for **Employee** and/or **Manager**.
  10. Right-click: **New** in the **Cost Code Structure Parts** **to be made available** pane. The **Maintain Cost Structure Part Rule** pop up appears.
  11. Select the **Cost Part** from the drop-down list.
  12. Select whether the **Cost Part is Visible**, **Mandatory** and/or **Insertable** for either an **Employee** or **Manager**.
  13. Click the **OK** button. The selection appears in the **Cost Code Structure Parts** **to be made available** pane.
  14. Click the **OK** button. The heading appears in the **Timesheet Heading Sets** window.
4. Continue to create the headings, by repeating the process for the specified **Heading Set**.
5. Once finished, click the **OK** button in the **Timesheet Headings Set** window. The **Heading Set** appears in the **Timesheet Heading Sets** definition window.

## To assign cost code rules to an addition heading

1. Navigate to the **Timesheet Heading** window. Go to **Cintra iQ**: Menu bar > Payroll > Payroll Setup > Timesheets> Heading Sets >Timesheet Heading Set definition> Open > Timesheets Heading Sets window> Right-click: Insert Here
2. Enter the **Heading Name**.
3. Identify the Heading Type.
4. Select from either the **Addition Heading** drop-down list or **Attendance Category** drop-down list.
5. Identify if **Narrative is Mandatory** for **Employee** and/or **Manager**.
6. Right-click: **New** in the **Cost Code Structure Parts to be made available** pane. The **Maintain Cost Structure Part Rule** pop up appears.
7. Select the **Cost Part**.
8. Select whether the **Cost Part** is **Visible**, **Mandatory** and/or **Insertable** for either an **Employee** or **Manager**.
9. Click the **OK** button. The selection appears in the **Timesheet Heading** window and is assigned to the specified heading.

## To assign a timesheet group definition and a timesheet heading set to a post

> [!WARNING]
> **Important:** These Timesheet Group and Timesheet Heading Set fields must be customised by the Cintra Implementation team.

Because each employee has a post, you can link a **Timesheet Group** and **Timesheet Heading Set** to that post so that when the employee fills out a **Timesheet** claim in **Self-Service** , the **Group** definition and **Heading** information will always appear for them to fill out and/or select.

> [!WARNING]
> **Important:** If the employee has more than post, you can assign a different definition to each post.

Once you have created the **Timesheet Group Definition(s)** and **Timesheet Heading Set**, perform the following:

1. Navigate to employee's **Post Summary** form. Go to **Cintra iQ**: Employer Settings> Posts> record in Navigator> Post Summary Form
2. In the **Post Management** section:
  - Select the definition from the **Timesheet Group** drop-down list.
  - Select the set from **Timesheet Heading** Set drop-down list.
3. Click the **Apply** button and then the **OK** button. The definition and set are assigned to the post.