---
title: "What is lookup security?"
slug: "what-is-lookup-security"
updated: 2026-06-10T11:26:20Z
published: 2026-06-10T11:26:20Z
canonical: "help.cintra.co.uk/what-is-lookup-security"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# What is lookup security?

A **Lookup Security Definition** is made up of one or more **Lookup** tables to which you can restrict access. This is so that the user cannot change data within that table. Once you have created a **Lookup** definition, you can apply it to a **Security Profile**.

> [!WARNING]
> **Important:** You must have System Administration permission in order to access this functionality.

> [!NOTE]
> **Knowledge:** I have created a No Equal Opportunity Data definition that restricts the Disability, Marital Status, Nationalities, Religion, and Sexual Orientation Lookup tables. Therefore the user who is assigned this definition will not be able to change or add any disabilities, nationalities or marital statuses etc in those Lookup tables.

## About the Create Lookup Access Definition window

Within the **Create Lookup Access Definition** window, you can select one or more **Lookup** tables that can have restricted access by a user. ![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/204001064381.png)

| Name | Description |
| --- | --- |
| **Title** | Enter the name of the **Lookup Access** definition. |
| **Available Lookups pane** | This pane lists all the **Lookup** tables that are available in the Definition > Lookups > Lookup Administration window. |
| **Restricted Lookups pane** | This pane will contain any or all **Lookup** tables that you wish a user to have restricted access to. |

### Buttons

Use the following buttons to perform various tasks.

| Name | Description |
| --- | --- |
| **Add** | Click this button to add a lookup to the **Restricted Lookups** pane. |
| **Remove** | Click this button to remove a look up from the **Restricted Lookups** pane. |

## How do I create a new lookup access definition?

1. Navigate to the **Lookup Access Definitions** window. Go to **Cintra iQ**: System Administration > Manage Access Profiles > Lookup Access
2. Enter the **Title** of the **Lookup Definition**.
3. Click the **New** button. The **Create Lookup Access Definition** window appears.
4. Select the desired **Lookup** table in the **Available Lookups** pane.
5. Click the **Add** button. The **Lookup** appears in the **Restricted Lookups** pane.
6. Continue to add **Lookups** if desired.
7. Click the **OK** button. The definition is created.
8. Continue to set up a [Security Profile](/iq/docs/what-are-security-profiles).