---
title: "Allow users to enter expenses on behalf of others"
slug: "allow-users-to-enter-expenses-on-behalf-of-others"
updated: 2026-04-28T08:25:15Z
published: 2026-04-28T13:36:24Z
canonical: "help.cintra.co.uk/allow-users-to-enter-expenses-on-behalf-of-others"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# Allow users to enter expenses on behalf of others

You can allow a user to enter expenses on behalf of another user. This can be configured by an administrator, or by the user themselves via their preferences.

> **Note:** Entering expenses on behalf of another user does not delegate approval responsibilities.

### Administrator: assign on-behalf-of permissions

1. Go to **Setup > People**.
2. Select the checkbox next to the user you want to grant on-behalf-of permission to.
3. Click **Edit**.
4. Scroll down to the **Enter on behalf** field, start typing the name of the user, then select their name from the list.
5. Repeat step 4 for each user you wish to give the permission to, then click **Save**.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(451).png)

### User: assign on-behalf-of permissions

Users can set this up in the Users that can enter expenses on your behalf field in their [preferences](/payroll/docs/account-preferences).

### Entering expenses on behalf of another user

Once configured, the permitted user will see a toggle in the top-right corner of the screen allowing them to switch between their own account and the accounts they manage.

See: [Enter expenses on behalf of another user](/payroll/docs/enter-expenses-on-behalf-of-another-user).