---
title: "Assign expenses to a trip"
slug: "assign-expenses-to-a-trip"
updated: 2026-08-18T14:26:00Z
published: 2026-08-18T14:26:00Z
canonical: "help.cintra.co.uk/assign-expenses-to-a-trip"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# Assign expenses to a trip

Once a trip has been created, you can assign expense claims to it. A claim can only be assigned to a trip if the selected category has subsistence rates enabled.

### Assigning expenses to trips

1. Go to **Expenses** and select the relevant draft expense claim.
2. Click **Edit** from the right-hand action menu.
3. Select the relevant trip from the **Trip** dropdown.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(409).png)

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image-UHC24FBZ.png)

1. Check all fields are complete and click **Save**.

If the claim amount exceeds the allocated rate for the trip, a warning message is displayed. Edit the claim to bring it within the limit before submitting.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(410).png)

> [!NOTE]
> **Note:** You can assign multiple expense claims to the same trip, for example hotel, transport, and subsistence claims incurred during the same journey.

### **Editing a trip**

To edit a trip from an expense claim, click the pen icon on the right side of the **Trip** field.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(412).png)

### **Checking a claim is assigned to a trip**

Expense claims assigned to a trip display the trip name as a flag on the claim record.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(411).png)