---
title: "Creating and editing Expenses VAT records"
slug: "creating-and-editing-vat-records"
updated: 2026-08-19T08:34:05Z
published: 2026-08-19T08:34:05Z
canonical: "help.cintra.co.uk/creating-and-editing-vat-records"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# Creating and editing Expenses VAT records

You can create VAT records from scratch or edit existing ones, including the default records for your country. VAT codes can be mapped to your accounting system to ensure consistency when exporting data.

## Creating a VAT record

1. Go to **Setup > VAT**.
2. Click **+VAT**. The **VAT Record** page appears.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(464).png)

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image-QGLYOPHT.png)

1. Enter the relevant details. See the [VAT record fields](/payroll/docs/creating-and-editing-vat-records#vat-record-fields) section below for guidance.
2. Click **Save**.

### Editing a VAT record

1. Go to **Setup > VAT**.
2. Click the **Edit** icon on the record you want to update. The record details appear.
3. Make the relevant changes.
4. Click **Save**.

****Video**: Create and edit VAT records**

[Embedded content](https://app.trupeer.ai/embed/ia7PZfKI4)

These videos were recorded in Capture Expense. Some screens and labels may look slightly different in Expenses, but the steps remain the same.

### VAT record fields

| Field | Description |
| --- | --- |
| **Active** | Ensures the record is active in the system. Selected by default. |
| **No Receipt Default** | Sets this record as the default VAT code when no receipt is attached to a claim, for example Zero Rated VAT. |
| **Code** | A unique code that identifies the VAT rate applied to purchases of goods or services. |
| **Name** | The name of the VAT code. |
| **Rate %** | The VAT percentage rate. |
| **EC Type** | The type of goods or services to which the code applies. ![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(465).png) |