--- title: "Expenses setup and configuration" slug: "expenses-setup-and-configuration" type: "index" canonical: "help.cintra.co.uk/expenses-setup-and-configuration" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt > Use this file to discover all available pages before exploring further. # Expenses setup and configuration 4 sub categories | 10 articles ## [Expenses company settings](https://help.cintra.co.uk/payroll/docs/company-logo.md) Updated on 2026-08-21 | Published on 2026-04-13 The Setup > Settings > Account tab in Setup contains your core company configuration. Settings here affect how expenses are calculated, how data is exported to your accounting software, and how the... ## [Expenses duty of care](https://help.cintra.co.uk/payroll/docs/expenses-duty-of-care.md) Updated on 2026-08-21 | Published on 2026-04-13 Duty of care allows you to require users to submit vehicle documents, such as a driving licence, insurance, MOT, or road tax, before they can submit mileage claims. Configuring document requirements... ## [Tags](https://help.cintra.co.uk/payroll/docs/tags.md) 3 articles ## [Expense categories](https://help.cintra.co.uk/payroll/docs/expense-categories.md) 1 sub category | 4 articles ## [Expenses reminders](https://help.cintra.co.uk/payroll/docs/expenses-reminders.md) Updated on 2026-08-21 | Published on 2026-04-13 Reminders are automated emails sent to users to prompt them to submit their expense claims by a particular date. You can configure the frequency, recipients, and message content. Configuring a... ## [Expenses declarations and vehicle checklists](https://help.cintra.co.uk/payroll/docs/expenses-declarations-and-vehicle-checklists.md) Updated on 2026-08-19 | Published on 2026-04-13 Declarations are statements that users must agree to before they can submit an expense claim. They can be applied to all categories or to specific categories only. A vehicle checklist is one example... ## [Vehicles and rates](https://help.cintra.co.uk/payroll/docs/vehicles-and-rates.md) 7 articles ## [Trips](https://help.cintra.co.uk/payroll/docs/trips-1.md) 2 articles ## [Expenses: Scheduling reports](https://help.cintra.co.uk/payroll/docs/scheduling-reports.md) Updated on 2026-08-21 | Published on 2026-04-13 Capture Expense can run reports automatically and deliver them by email as a PDF attachment. Setting up a report schedule Go to Setup > Settings > Reports . Click Add Report Schedule . Ensure Active... ## [Expenses: Mapping accounting software](https://help.cintra.co.uk/payroll/docs/mapping-accounting-software.md) Updated on 2026-08-21 | Published on 2026-04-13 Before you can export expense data to your accounting software, you need to ensure the following are configured correctly in Expenses . Ensure the VAT Code in each VAT record matches the corresponding... ## [Expenses approval workflows](https://help.cintra.co.uk/payroll/docs/approval-workflows-1.md) Updated on 2026-08-19 | Published on 2026-04-13 Approval workflows define how expense claims are routed for approval before they can be exported. You can create single-stage or multi-stage workflows and assign them to users or categories. Capture... ## [Expenses pre-approvals](https://help.cintra.co.uk/payroll/docs/set-up-pre-approvals.md) Updated on 2026-04-29 | Published on 2026-04-13 This feature lets you manage pre-approved expenses - such as travel - before any funds are spent. This added layer of control is designed to improve your expense management process, helping you manage... ## [Multiple organisations](https://help.cintra.co.uk/payroll/docs/multiple-organisations.md) Updated on 2026-08-21 | Published on 2026-04-17 If your business has more than one legal entity, Expenses lets you run either a single organisation or several linked organisations under the same subscription. This article helps you decide which... ## [Recurring expenses](https://help.cintra.co.uk/payroll/docs/recurring-expenses.md) Updated on 2026-08-19 | Published on 2026-04-29 Recurring expenses are automatically raised on a schedule, removing the need to raise the same expense manually each time. You can configure them to generate as draft (for review before submission) or...