---
title: "Exporting expense claims"
slug: "export-expense-claims"
description: "Export approved expense claims easily to various formats, including PDF and QuickBooks, while managing VAT data for seamless accounting."
updated: 2026-08-20T16:01:41Z
published: 2026-08-20T16:01:41Z
canonical: "help.cintra.co.uk/export-expense-claims"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# Exporting expense claims

After an expense claim has been approved you can export the data to a third party.

For more information on export formats and setting a default, see [Company settings](/payroll/docs/company-logo).

### Exporting claims

1. Go to **Accounting > Export** tab.
2. Click the checkboxes by one or more claims.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image(346).png)

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image-JIS8BLIA.png)

1. Click **Export**. The total number and value of expenses will be displayed and you must choose:
  - **Export format**: For a full list, see [Export formats](/payroll/docs/export-expense-claims#export-formats) below.
  - **Date** and **reference number** (if required)
2. When you click **Export**, you will be asked to click **Update** to flag the expenses as having been exported.
3. The claims will then be removed from the Claims tab and marked as *complete.* The export files will be saved to your download folder.
  - The export file includes VAT data for each claim. If you need to reconcile VAT, you can filter by VAT code in your accounting software after export.

> **Note**: Within the **Claims** tab, you can also review a claim, add a VAT receipt, split rows, add a note, or attach a receipt to a claim before you export.

### Exporting claims to Cintra People Payroll

If you are using Expenses within Cintra People, you can export data directly to a payroll, where the user’s expenses reimbursement can be added to their wage.

The **Export** tab displays all employee payments which have not yet been paid, whereas the **History** tab lists all expenses which have been exported for payment.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image-X72NWD3C.png)

#### To export an expense to Payroll for payment:

1. In **Accounting** > **Export** tab, tick the box(es) beside the payment(s) you wish to export.
2. Click **Export**.
3. Select “Cintra People Payroll” from the **Export Format** drop-down.
4. Edit the **date** and **reference** as required.
5. Click **Export**. A message will inform you whether the export was successful.
  1. If the export is successful, the payment(s) will move to the Payments tab.
  2. Common reasons for failed exports include the employee not being present in the payroll, not having a current payslip, or if the payroll is currently locked.

### Export formats

To view an up-to-date list of the latest export formats:

1. Go to **Accounting** > **Export** tab.
2. Click **Export**.
3. Click **Export Format**.

![](https://cdn.document360.io/fc2cda72-4645-4b36-96bf-60439ec11f11/Images/Documentation/image-PZQCJGBU.png)