---
title: "Trips, vehicles, and mileage"
slug: "vehicles-and-mileage"
type: "index"
canonical: "help.cintra.co.uk/vehicles-and-mileage"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# Vehicles and mileage

6 articles

## [Introduction to vehicles and rates](https://help.cintra.co.uk/payroll/docs/introduction-to-vehicles-and-rates.md)

Updated on 2026-08-21 | Published on 2026-04-13

Expenses lets you set up vehicle records and assign mileage rates to them, so that employees can submit mileage claims and have the correct amounts calculated automatically. You can set up vehicles...

## [Submitting a vehicle document](https://help.cintra.co.uk/payroll/docs/upload-a-vehicle-document.md)

Updated on 2026-08-18 | Published on 2026-04-13

If your organisation requires vehicle documents before you can submit mileage claims, a Documents icon will appear in the menu bar. You will need a digital copy of the document in PDF, JPG, or PNG...

## [Add odometer readings to mileage claims](https://help.cintra.co.uk/payroll/docs/adding-odometer-readings-to-claims.md)

Updated on 2026-08-20 | Published on 2026-04-02

If your organisation uses company cars with fuel cards, you'll need to submit an odometer reading when claiming business mileage. This allows Expenses to calculate the difference between your business...

## [Deduct commute distance from a mileage claim](https://help.cintra.co.uk/payroll/docs/deducting-commutes-from-mileage-claims.md)

Updated on 2026-08-21 | Published on 2026-04-02

It is standard practice not to claim back expenses for the commute between your home and office. Expenses automatically deducts your commute distance from mileage claims, provided your commute details...

## [Use VAT receipts for mileage claims](https://help.cintra.co.uk/payroll/docs/use-vat-receipts-for-mileage-claims.md)

Updated on 2026-09-15 | Published on 2026-04-13

You can upload a VAT fuel receipt when creating a mileage claim. Expenses calculates the VAT amount automatically and carries any unused balance forward to future claims. Before you begin: Your...

## [Review a user's vehicle log](https://help.cintra.co.uk/payroll/docs/review-a-user-s-vehicle-log.md)

Updated on 2026-08-21 | Published on 2026-04-13

The vehicle log tracks personal and business mileage incurred by a claimant using a company or personal vehicle. As an administrator, you can review this log from the claimant's People record. Before...