---
title: "Vehicles and rates"
slug: "vehicles-and-rates"
type: "index"
canonical: "help.cintra.co.uk/vehicles-and-rates"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.cintra.co.uk/llms.txt
> Use this file to discover all available pages before exploring further.

# Vehicles and rates

7 articles

## [Set up commute distance](https://help.cintra.co.uk/payroll/docs/set-up-commute-distances.md)

Updated on 2026-08-21 | Published on 2026-04-13

It is standard practice not to claim back expenses for the commute between a claimant's home and office. As an administrator, you can configure commute distance in several ways: Enter a claimant's...

## [Creating and editing Expenses vehicle records](https://help.cintra.co.uk/payroll/docs/create-and-editing-vehicles.md)

Updated on 2026-08-19 | Published on 2026-04-13

You can create vehicle records with custom mileage rates if your organisation uses different rates from those approved by HMRC. Rates can be non-cumulative (a flat rate per mile) or cumulative (tiered...

## [Importing and exporting Expenses vehicle records](https://help.cintra.co.uk/payroll/docs/importing-and-exporting-vehicles.md)

Updated on 2026-08-19 | Published on 2026-04-13

You can export vehicle data for reporting purposes, or export a blank template to use as the basis for a bulk import. Exporting vehicle data Go to Setup > Vehicles . Select Export from the Actions...

## [Expenses vehicle and rates fields reference](https://help.cintra.co.uk/payroll/docs/vehicles-and-rates-fields.md)

Updated on 2026-08-19 | Published on 2026-04-17

Use this reference when creating or editing vehicles and rates in Expenses . For step-by-step instructions, see Creating and editing vehicles or importing and exporting vehicles . Vehicle fields...

## [Expenses: Set up a company car for business mileage tracking](https://help.cintra.co.uk/payroll/docs/expenses-set-up-a-company-car-for-business-mileage-tracking.md)

Updated on 2026-08-21 | Published on 2026-04-13

Where an employee uses a company car for both business and personal journeys, you can configure Expenses to track business and personal mileage separately. This ensures the company only reimburses...

## [Assigning Expenses vehicles to users](https://help.cintra.co.uk/payroll/docs/assigning-vehicles-to-users.md)

Updated on 2026-08-21 | Published on 2026-04-13

You can assign vehicles to users individually, or assign all vehicles to all users at once. Assign a vehicle to a specific user Go to Setup > People . Select the user's record. Click Vehicle . The...

## [Bulk import year-to-date mileage](https://help.cintra.co.uk/payroll/docs/bulk-import-year-to-date-mileage.md)

Updated on 2026-08-19 | Published on 2026-04-13

To bulk import year to date mileage, go to Setup > People > Actions > Import Mileage Balance . Download the Mileage Balances Template . Complete the sheet with the users email address, date for the...