Cintra Cloud New Employee Import Template

Cintra Cloud New Employee Import Template

If you are bulk importing employees into Cintra Cloud you will need to download a new employee template, instructions to download the template can be found on  How Do I Import New Starters into Cintra Cloud?

A copy of the New Employee Template (with validation) can be downloaded by clicking on the link at the bottom of this page. 

New Employee Template Format



Column Name
Required
Expected Value
Comment
Employment ID
Yes
Max length 10
The employment ID is needed for creating new employment records.

The identifier provided is used to communicate employee payment details through the Full Payment Submission (FPS) to HMRC on payment to the employee.
Title

Max length 4
Mr, Mrs, Miss, Dr etc.
First Name
Yes
Max length 30
Employee's first name
Middle Name

Max length 30
Employee's middle name
Surname
Yes
Max length 35
Employee's surname
Gender
Yes
Male or Female

Date of Birth
Yes
Date

Address Line 1

Max Length 35

Address Line 2

Max length 35

Address Line 3

Max length 35

Address Line 4

Max length 35

Address Postcode

Valid postcode must be provided

Address Country

Max length 35

NI Number

Valid NI Number must be provided

Marital Status

Single
Married
Divorced
Widowed
Seperated
Civil Partnership
With long term partner
Can be left blank.
Email

Max length 250

Valid email address must be provided
Employees main email address, this email address will be used for employee notifications through employee and manager Self-Service. 
Email 2

Max length 250

Valid email address must be provided
Typically used for a secondary or private employee email address.
Religion



Nationality



IR35 Off Payroll Worker
Yes
Y or N

Start Date - Continuous Service

Date

Start Date
Yes
Date

Leaving Date

Date

Employment Status
Yes
Permanent
Temporary
Casual

Payment Method
Yes
Transfer
Cash
Cheque
Internl

Payment Sort Code
Yes
Valid sort code 00-00-00

Payment Account Number

Max length 8
Eight digit account number
Payment Payee
Yes Max length 60 Name of Payee
Payment Account Reference

Max length 18

Payment Autopay ID

Max length 8

Leaving Reason


Available Values: 
  1. Deceased  
  2. Dismissed - Failed Probation
  3. Dismissed - Gross Misconduct
  4. Dismissed - Ill Health
  5. Dismissed - Performance
  6. Dismissed - Redundancy
  7. End of Contract
  8. End of Volunteering
  9. End of Work Experience
  10. Mutual Agreement
  11. On System Twice
  12. Resigned After Stat Leave
  13. Resigned AlternativeEmployment
  14. Resigned Personal Reasons
  15. Resigned Promotion
  16. Resigned Relocation
  17. Resigned Retirement
  18. Resigned Under Performance Mgt
  19. Resigned Visa Expired
  20. Tupe
  21. Other
Pay Point



Salary effective date

Date

Salary Heading Name


Salary heading must exist in your payroll environment.
Salary Amount


This can be FTE or Annual salary depending on your payroll setup.  If you are unsure please reach out to your Cintra contact.





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