How Do I Publish Letters to Self-Service?

How Do I Publish Letters to Self-Service?

From within Cintra iQ, Letters allow you to provide employees with standard documents such as contracts of employment and welcome letters, as well as providing outside bodies with pre set information such as contract letters.

Cintra iQ allows you to create and manage your own letters, which can contain data from within the system. These letters can then be run for a single person or group of people when required.

The key benefit of using the Letters functionality is that each letter produced is stored in the Personnel Record sub folder, which acts as an electronic filing cabinet.
After a Letter Run is saved, the results are stored in Cintra iQ. You can view the history of all letters or review a particular employee's letter.
Go to Cintra iQ:
  1. Workspace: Letters> Letter Definitions window> Run History button
  2. Menu bar> Definitions> Letters> Letter Definitions window> Run History button

To publish a letter to self-service

  1. Navigate to the Letter Run History window.
  2. Double-click the desired letter. The letter appears.
  3. Click the Publish Letters button. A message appears stating: Upload all letters in this run to Self-Service?
  4. Click the Yes button button. The Document Category drop-down list appears.
  5. Select the desired category.
  6. Click the OK button.  The following occurs:
    1. The letter is uploaded to Self-Service.
    2. The letter is stored in the employee's Related Document> Letter History tab. Go to Employment record> Forms> Related Documents.
    3. The letter is recorded in the Related Document> Uploaded Documents tab. Go to Employment record> Forms> Related Documents.

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