How Do I Restrict Access to My Team?

How Do I Restrict Access to My Team in Self-Service?

Once you have set up your team in Self-Service, you can choose whom to share your calendar with by restricting access to all but certain colleagues. If you don't set up a team restriction, then everyone in the organisation can add you to their team and see your Holidays and Absences in their Holiday and Absence team calendars. And anyone else in the organisation can add you to their team calendar. Restricting your team could be useful if you are in management and want only your team to see your calendar.

To restrict access 

  1. Log into Self-Service.
  2. Navigate to the Settings - Team Restrictions page.
    Go to Self-Service> Menu> Settings> Team Restrictions
    Note: When you first click Team Restrictions on the menu, a message appears stating: You have no restrictions defined; Everyone can include you in their team. To limit who can include you in their team click OK. Click the OK button. 
  3. Search for the desired colleagues. They appear in the Share my Holiday/Absence Calendar with pane.
  4. Click the Save Changes button. Now, only those employees listed can view your holidays and absences in their Holiday and Absences team calendars. Anyone who is not in this list cannot view your holidays and absences in their Holiday and Absence team calendars. 

How do I revert back to the default organisation unit?

From time-to-time you may want to remove restrictions and start again. You must delete all of the names in the Share my Holiday/Absense Calendar with pane.
  1. Select an employee. 
  2. Click the X button. The name is removed from the list. 
  3. Continue to remove the names from the list.
  4. Click the Save Changes button.



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