Deduct commute distance from a mileage claim

It is standard practice not to claim back expenses for the commute between your home and office. Capture Expense automatically deducts your commute distance from mileage claims, provided your commute details have been set up.

If your commute details have not been set up, contact your administrator.

Create a business mileage claim (web)

1. Click Expenses in the side menu. The Add Expense page appears.

2. Select the correct business mileage related category. The Journey Start is entered automatically.

3. Click + to add a waypoint and enter the destination postcode in the Journey End field.

4. Select your commute type from the dropdown:

   Option	Description
   No commute	No commute distance is deducted.
   Commute one way	One commute distance (x1) is deducted from the total.
   Commute two way	Two commute distances (x2) are deducted from the total.

5. The Actual Distance updates to reflect the deduction. Quantity x Rate equals the claim Amount.

6. Click Save. The claim is saved as a draft in Expenses.

Create a business mileage claim (mobile)

1. Sign in to Capture Expense.

2. Tap Expense. The New view appears.

3. Select the correct business mileage related category. The Location Start is entered automatically.

4. Tap + Add waypoint if required, and enter the destination postcode in the Location End field.

5. Tap Round trip if required.

6. Select your commute type from the dropdown. The claim value is calculated as: Distance minus Commute, multiplied by the Vehicle Rate.

7. Tap Save. The claim is saved as a draft in Expenses.

Note: If you wish to claim the commute distance, it becomes a Benefit-in-Kind as the commute between home and office is non-tax deductible.